Bid Manager

Overview

In this role, you lead end-to-end bid and proposal management to drive global growth in defense and law enforcement markets. You will coordinate cross-functional inputs, ensure compliant and high-quality submissions, and manage timelines across international procurement processes. The role sits within Team Wendy and collaborates with a global commercial team to win competitive bids. You will shape proposals to align with customer requirements and regulatory standards, delivering measurable impact on win rates.

Responsibilities

• Lead full lifecycle of bids and proposals (RFIs, RFPs, RFQs, ITBs, unsolicited) for global defense customers
• Conduct Bid/No-Bid assessments and align with strategy, risk, and resources
• Develop compliant, compelling proposal submissions aligned to customer criteria
• Manage internal reviews and executive sign-off
• Translate tender requirements into structured responses
• Plan bid kick-offs, establish timelines, and assign ownership across stakeholders
• Coordinate Legal, Finance, Product, and Sales inputs for complete submissions
• Oversee final proposal production ensuring consistency and on-time delivery
• Maintain bid schedules and milestones with strict deadlines
• Lead post-submission reviews to capture lessons learned and improve win rates
• Ensure bids comply with international procurement regulations (EU Directives, NATO, UN/Interpol)
• Review contractual terms with Legal, assess risks (export controls, ITAR)
• Ensure proposals address technical, operational, and contractual defense/public safety requirements
• Maintain a centralized library of approved proposal content and templates
• Drive continuous improvement of bid processes, tools, and governance
• Support governance to increase efficiency and win probability
• Proven experience with structured bid methodologies and governance
• Proficiency with Shipley capture planning and proposal writing advantageous
• Strong written communication for clear proposal content
• English required; Spanish beneficial
• Experience working across global teams in complex environments
• Familiarity with proposal management tools and CRM systems beneficial

Key requirements

• Proven experience managing complex bids/proposals in defense, law enforcement, or government contracting
• Strong understanding of international procurement processes and compliance (FAR/DFARS, EU directives, NATO)
• Experience with bid methodologies and governance (Bid/No-Bid, approvals)
• Shipley Associates capture planning and proposal writing experience is desirable
• Knowledge of commercial, legal, and financial considerations in public sector bids
• Ability to manage multiple bids in high-pressure, deadline-driven environments
• Excellent project management, organizational, and stakeholder coordination skills
• Strong written communication skills; proficiency in English; Spanish is a plus
• Experience working across global teams in multi-stakeholder environments
• Familiarity with proposal management tools and CRM systems beneficial

• Detail-oriented
• Structured and process-driven
• Strong ownership of deadlines
• Shipley Associates capture planning and proposal writing
• Proposal management tools
• CRM systems

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