Legal Practice Assistant

Overview

In this role you will provide proactive legal and administrative support to partners, associates and the wider practice group in a fast-paced international environment. You will manage complex diaries, coordinate cross-time-zone meetings, and arrange travel while upholding confidentiality and professional standards. You will prepare and format documents using firm templates and ensure accurate, client-focused service. This position offers exposure to senior stakeholders and requires strong organisation, discretion and reliability within a high-performing team.

Pay / Benefits

• private medical insurance with Bupa
• life assurance (4x salary)
• critical illness insurance (2x salary)
• income protection insurance
• 7% firm pension contribution
• gym membership/wellness allowance

Responsibilities

• Provide proactive administrative and practice support to partners, associates and fee earners
• Manage complex diaries, meetings, deadlines and reminders across time zones
• Coordinate meetings across multiple time zones, including US and international offices
• Arrange domestic and international travel, itineraries and related logistics
• Prepare and format legal documents using firm templates and house style
• Support document and matter-related tasks including mark-ups, red-lining, PDF conversion and electronic filing
• Liaise with clients, counsel, courts, vendors and internal stakeholders professionally
• Maintain discretion and confidentiality in handling client and matter information
• Assist with opening/closing client and matter files, conflict checks and onboarding
• Maintain electronic and physical files and ensure timely filing
• Assist with time-entry reminders and billing processes
• Support business development activities such as pitches and client presentations
• Collaborate with finance, IT, HR, marketing and other service teams to deliver high-quality support
• Work with peers to provide cover during busy periods
• Use firm systems for document management, time recording, expenses and workflows
• Follow policies on confidentiality, data protection and information security
• Demonstrate professional behavior aligned with SRA regulations and standards
• Perform other related administrative tasks as required

Key requirements

• Previous legal administrative support experience in a law firm or professional services
• Strong organisational skills and ability to manage multiple deadlines and priorities
• Excellent attention to detail and accuracy
• Professional, calm and client-focused written and verbal communication
• Ability to prioritise, use initiative and work with minimal supervision
• Confidence supporting senior stakeholders in a demanding environment
• Strong teamwork and flexibility, willingness to cover for colleagues
• Absolute discretion and integrity with confidential information
• Resilience and ability to work at pace while maintaining quality
• Strong technical skills in Word, Outlook, Excel, PowerPoint, document management systems and time recording systems
• Experience with Litera and applying firm house styles is desirable

• Professionalism
• Client-focused communication
• Discretion and integrity
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel

…