Document Controller

Overview

In this role you will manage project documentation across physical and digital records, ensuring secure, compliant information flow. You will support the project team with timely access to latest versions, templates, and reports, while maintaining confidentiality and quality of records. You’ll collaborate across disciplines to optimize document processes and train teammates on systems. This position sits at the heart of information management within a large, global infrastructure firm.

Pay / Benefits

• hybrid work options
• competitive compensation and benefits
• well-being programs
• global firm
• training and onboarding
• equal opportunity employer

Responsibilities

• Set up, copy, scan, and store documents
• Create templates for documentation
• Handle requests for documents
• File physical and digital records and ensure secure storage
• Manage document versions and accessibility of latest copies
• Review records for accuracy and update as needed
• Ensure compliance with relevant standards
• Liaise with project team and external parties for secure information distribution
• Oversee documentation processes within the organisation
• Maintain confidentiality of sensitive documents
• Prepare regular and ad-hoc project reports
• Train team members on document management processes and systems

Key requirements

• Excellent communication and interpersonal skills
• Familiarity with project management
• Hands-on experience with SharePoint, MS Office and MS Excel
• Familiarity with other document management software
• Working knowledge of major Common Data Environments and Information Management Systems
• Proficient typing and editing
• Data organization skills
• Attention to detail
• Time management
• Analytical and problem-solving abilities in document management
• Ability to work collaboratively across disciplines and client environments
• Exposure to project management methodology
• Proven work experience as a Document Controller or similar role
• Ability to obtain necessary security clearances

• communication
• interpersonal skills
• collaboration
• SharePoint
• MS Office
• MS Excel

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