Assistant Property Manager

Overview

In this role you support the Property & Engineering Managers to operate and maintain a portfolio of buildings, ensuring safety, compliance, and smooth day-to-day running. You act as deputy to the Property Manager and provide admin and coordination support to the management team. You help manage records, contracts, service charges, and health & safety processes, contributing to reliable, well-managed spaces. You work across client relations, facility operations, and office administration to help deliver high-quality environments. This role offers broad exposure in a leading property management team within a FTSE-listed company and a chance to impact building operations in central London sites

Responsibilities

• Support Property & Engineering Managers in client relations and information flow on building issues
• Maintain compliance records for operational processes and procedures
• Assist in procuring costs and information to prepare service charge budgets
• Ensure health & safety procedures and safe practices are enforced and current legislation is followed
• Take control in emergencies in the absence of the Property Manager and execute evacuation plans
• Conduct regular inspections of completed works, service contracts, and all premises areas
• Support routine correspondence and manage administrative duties for efficient building management office
• Prepare service specifications, contracts, and documentation aligned with company guidelines
• Track and process service invoices and contribute to management accounts
• Manage the Concept PPM/help desk facility (setup, data entry, asset registers, ppm scheduling, reporting)
• Coordinate landscaping/decorative planting with contractors over Christmas period
• Take ownership of Broadgate Estates vision and values across building services
• Other duties as directed

Key requirements

• Strong Administration skills
• Health & Safety
• Budget Management
• Specification and contract Management
• Helpdesk (CAFM) System experience
• Basic IT Skills

• Strong organisational abilities
• Clear communication
• Team collaboration
• CAFM/Helpdesk system experience
• Budget preparation and management
• Contract management and service specification

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