Civil Engineering Administrator

Job Description

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PFC Careers are working with a growing construction business with over 60 employees, working across civils, housebuilding

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They are looking for an experienced administrator to join the team, with a particular focus on supporting our Civil engineering division.

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This is a varied role covering both general business administration and hands-on support to the Civils team. You’ll be involved in everything from new enquiries and tenders through to purchasing, project paperwork, supplier communication and helping keep live projects organised.

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You don’t need to come from a construction background, but you do need to be organised, confident dealing with different priorities and interested in learning more about the commercial side of the business.

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What you’ll be doing

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• Logging new Civils enquiries and keeping information organised

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• Sending pricing enquiries to suppliers and subcontractors and following these up

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• Helping with estimating spreadsheets and pulling together pricing information

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• Supporting tender submissions and making sure documentation is completed on time

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• Issuing quotations and maintaining accurate records

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• Setting up project folders and keeping project paperwork up to date

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• Raising purchase orders and helping organise materials, plant and deliveries

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• Liaising with the Contracts Manager, suppliers, subcontractors and site teams

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• Recording changes and variations and flagging these to the relevant manager

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• Helping collate information for invoicing and project close-out

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• Supporting general office administration, including calls, emails and meetings

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• Assisting with HR administration including absence records, starter and leaver paperwork, employee files and training records

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• Arranging travel and accommodation for projects where required

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What they are looking for

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You’ll have excellent administration and organisational skills, strong attention to detail and be comfortable using Excel, Word and everyday office systems.

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You’ll also need to be able to manage several priorities at once, communicate confidently with different people and follow things through without needing to be chased.

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A practical attitude and willingness to get involved are really important. Construction experience would be useful, but it isn’t essential.

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This is a varied role with the opportunity to learn more about Civils projects from enquiry through to completion.

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As your knowledge grows, there will be scope to take on more commercial responsibility, with training and development supported along the way.

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You’ll be joining a growing business with a close-knit team where people take pride in doing good work and supporting each other

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Benefits:

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• Casual dress

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• Company events

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• Company pension

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• Cycle to work scheme

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• Free parking

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• On-site parking

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