Accounts Assistant

OEG Job Advert – Accounts Assistant

Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions – topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

• Poundbury, Dorset, United Kingdom.

Core Purpose

• Support the accurate and timely day-to-day operation of the Finance function, with primary responsibility for purchase ledger processing alongside sales ledger and general finance activities.
• Maintain accurate financial records and effective controls, ensuring invoices, payments, reconciliations and supporting documentation are processed correctly and efficiently.
• Work collaboratively with suppliers, clients, Project Managers and internal stakeholders to resolve queries, support timely invoicing and payments, and contribute to continuous improvement across finance processes.

Key Responsibilities and Accountabilities

Purchase Ledger

• Receive, review and process supplier invoices accurately and within agreed timescales.
• Match purchase invoices against purchase orders, Goods Received Notes (GRNs) and relevant supporting documentation.
• Ensure invoices are appropriately authorised in line with agreed approval processes.
• Accurately process approved supplier invoices within Sage accounting software.
• Investigate and resolve invoice queries promptly, liaising with suppliers and internal stakeholders as required.
• Prepare supplier payment runs and reconcile supplier accounts, ensuring financial records remain accurate and up to date.

Financial Processing

• Process and reconcile company credit card transactions, ensuring all expenditure is accurately recorded and supported by appropriate documentation.
• Maintain accurate and up-to-date financial records.
• Support month-end processes, including account reconciliations and ensuring financial records are accurate and complete.

Sales Ledger Support

• Prepare and raise customer sales invoices accurately and within agreed timescales.
• Work closely with Project Managers to ensure purchase orders are received in a timely manner, minimising delays to customer invoicing.
• Support the accurate allocation of customer receipts and maintain up-to-date customer account records.
• Monitor outstanding customer balances and proactively follow up on overdue payments to support timely collection.
• Maintain accurate and up-to-date ledger records, ensuring customer accounts are correctly recorded and reconciled.

General Finance Support

• Build and maintain positive working relationships with clients, suppliers and internal stakeholders to support effective communication and efficient finance processes.
• Provide day-to-day finance and administrative support to the wider Finance team, undertaking additional tasks as required.
• Support the continuous improvement of finance processes and controls, identifying opportunities to enhance efficiency and accuracy.
• Provide ad-hoc reporting and administrative support to the Finance team as required.
• Contribute to financial controls, audit activities and improvement initiatives, supporting the accuracy, compliance and efficiency of finance processes.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

Skills and Experience

• Previous experience in an Accounting Assistant, Finance Assistant, Purchase Ledger, Sales Ledger or similar finance-related role.
• Previous experience processing purchase and sales invoices, alongside reconciling supplier accounts and resolving discrepancies.
• Excellent communication and organisational skills, with the ability to manage priorities effectively and work collaboratively with internal and external stakeholders.
• Working knowledge of Sage Accounts/Sage 200, with experience using the system to support day-to-day finance activities.
• Strong working knowledge of Microsoft Excel.
• Ability to work independently, using initiative and managing priorities effectively, while also contributing collaboratively as part of the wider Finance team.

Qualifications

• GCSEs (or equivalent) in English and Mathematics.
• Relevant accounting or finance qualifications would be advantageous.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.

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