Property Manager

Overview

As Property Manager you will oversee a portfolio of freehold/leasehold developments, ensuring compliance with industry codes and landlord-tenant legislation. You will coordinate service delivery, budgets, and major works, while maintaining clear communication with Directors, lessees, and contractors. The role focuses on smooth operation of managed properties, risk management, and timely responses to enquiries. This position offers scope to shape property management processes within a professional team.

Responsibilities

• Draft and serve S20 notices for major works
• Manage portfolio per RICS Codes of Practice, ARMA rules and lease/tenant legislation
• Provide full professional property management services for freehold/leasehold developments and individual properties
• Respond to pre-assignment enquiries and leaseholder queries
• Prepare minutes of Board meetings and communicate with Directors
• Monitor service charges and company accounts; explain finances to Directors
• Arrange and conduct property inspections and ensure compliance with health and safety requirements
• Coordinate maintenance contracts, issue tenders, and manage contractor performance
• Ensure insurance is in place, handle claims and renewals, and liaise with loss adjusters
• Monitor expenditure, chase arrears up to solicitors’ instruction
• General administration and duties as directed
• Ensure timely notices, progress meetings, and authorise payments
• Communicate with lessees/tenants about works and schedules

Key requirements

• Good understanding of lease terms
• Experience in property management
• Ability to write to lessees/letting agents on lease matters
• Strong verbal and written communication skills
• Budgeting and financial understanding (service charges, company accounts)
• Ability to work with Directors and manage multiple tasks
• Knowledge of health and safety legislation and routine inspections
• Team player with ability to work on own initiative
• Diplomacy and numerical literacy

• Interpersonal skills
• Customer-focused
• Ability to work on own initiative
• Diplomacy
• PMS computer system
• Budgeting and accounts management

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