The Role:
We are looking for a dynamic and enthusiastic individual to provide vital support to the HR team with the implementation of our new HR Information System (HRIS). This short-term opportunity is ideal for someone with excellent organisational skills and a keen eye for detail, looking to gain experience within a busy and collaborative HR environment.
What you will do:
You will support the HR team in tasks related to the system migration, including chasing right-to-work documentation, scanning and uploading employee records, and helping to ensure data is accurately uploaded. You will also assist in preparing documents for archiving and undertake general administrative support to ensure employee records are accurately maintained.
Key Responsibilities include but are not limited to:
- Liaise with staff to request and follow up on outstanding right to work documents and other essential employment paperwork
- Scan, organise and upload personnel files and documents to the new HR system
- Assist with data entry, ensuring all information is accurate and up-to‑date
- Maintain confidentiality and handle sensitive information in line with data protection and GDPR requirements
- Provide general administrative support to the HR team as needed during the transition process
- Escalate any issues or delays to the relevant HR team member as appropriate
You will be a great fit if:
You have a strong administrative background and enjoy bringing order and structure to busy environments. You will have a friendly, approachable nature, along with a proactive attitude and good communication skills. We are a close-knit, caring, and supportive team who also like to keep things light and have fun where we can—so we are looking for someone who is not only professional and reliable but also warm, good‑humoured, and a true team player.
This role offers a unique opportunity to work within the charity and heritage sector, with all profits going to the upkeep and preservation of the House and Grounds.
Your areas of knowledge and expertise that matter for this role:
To help us select candidates for interview, we will be looking for evidence of the following experience and skills within your application:
- Strong administrative and organisational skills
- Good attention to detail and accuracy in data entry
- Ability to manage multiple tasks and work to deadlines
- Strong interpersonal and communication skills
- Proficiency in Microsoft Office (particularly Word, Excel and Outlook)
- Comfortable working with confidential information and handling sensitive data securely
- Understanding of right-to-work requirements in the UK (desirable)
Additional Requirements:
The safety and wellbeing of children, young people, and vulnerable adults are of the utmost importance for any role at the Rothschild Foundation, Waddesdon Manor.Consequently,this position may require a basic or enhanced Disclosure and Barring Service (DBS) check to uphold the safety and security of all our guests,staffand volunteers.
Rewards for working with us:
- We are proud of where we work and want to share Waddesdon Manor with family and friends by offeringa number ofcomplimentary tickets to the house and grounds.
- Waddesdon Manor Discounts– 50% discount in the food‑to‑go outlets at the Manor. 20% in the Manor gift shop and restaurant, Stables Café, Five Arrows Hotel, and The Bow Pub. 20% discount on special event tickets made available to staff.
- Staff Card–A National Trust staff card entitles two adults and children under 18 years of age free admission to all National Trust properties and 20% discount in NT retail and catering outlets.
- Annual Leave–Your statutory annual leave is 28 days (20 days plus 8 public holidays), or 5.6 weeks. This will be pro‑rated based on actual hours you work. If you work a public holiday, you will be paid double your hourly rate.
- Pension–We will top up your pension by matching any contribution you make, up to 10% of your basic salary.
- Mental Health and Wellbeing Support–access to a wellbeing platform and fully funded 1:1 counselling service.
Workplace adjustments:
We work closely with employees to help them work at their best, includingmaking adjustmentssuch as flexible working,compressed hours,providing equipment or changes to the workplace, where possible.
EDI
At the Rothschild Foundation, we place Equality, Inclusion and Diversity at the core of our values.We strive to be anorganisationthat actively addresses inequality and prejudice while fostering a truly anti‑racist culture. Our approach is centered on meaningful andequitablesupport and development for you and others throughout your time with us. We are committed to providing an environment free from discrimination, where every team member feels valued,respected,and has a true sense of belonging.
Application
To reduce bias in our shortlisting process, we operate an anonymised application process.
We welcome applications from everyone and particularly encourage applications from people from an ethnic minority background, and people with a disability to help us achieve a balanced representation in our workforce, especially at senior grades.
All candidates invited to interview have the opportunity to request adjustments to the recruitment process when scheduling your interview, for example accessible parking, communication support or breaks.
Closing Date
midnight, Sunday 04 October 2026
Interview Date
TBC
If you apply for this role and are selected to interview, here is what you can expect:
- Round 1: In-person interview with Senior HR Manager and Payroll & Rewards Manager.
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