Facilities Associate

Facilities Associate

Up to £55k, depending on experience

Fully Office-based

West End, London

FTC, 9 Months. ASAP start

Financial Services

3-AFTC/NCW

The Client:

A leading global alternative investment firm are seeking a proactive and customer-focused Facilities Associate to join their London team on a fixed-term basis, supporting facilities and office services.

The Role:

• Acting as the go‑to contact for all facilities queries, ensuring every request is handled quickly and with a friendly, service‑led approach
• Overseeing the daily flow of post and deliveries, and chasing up any courier issues
• Keeping the office well‑stocked, placing orders and building good relationships with suppliers and contractors
• Carrying out first‑line checks on office equipment and arranging repairs where needed
• Preparing high‑quality printed materials for meetings and handling sensitive information with discretionGetting the office ready for meetings, events and new starters, and helping coordinate any office moves
• Supporting the team on Health & Safety, including organising first aid training and wellbeing schemes
• Looking after building access and security records, and keeping office layouts up to date

The Candidate:

• Solid background in Corporate Services or Facilities, ideally within a corporate or financial services environment
• Knowledge of buildings, maintenance and managing third party contractors
• Exceptional customer service and communication skills
• Highly organised, able to manage multiple tasks in a fast‑paced environment
• Able to work independently and take ownership of day‑to‑day issues
• Proficiency in Microsoft Office suite
• Comfortable with light manual handling (lifting up to approx. 23kg)

Additional Information

• Fixed-term contract up until summer 2027
• Up to £55k per annum equivalent depending on experience, pro‑rata
• Fully office‑based in London office
• Reporting to the Head of Facilities

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