Facilities / Maintenance Coordinator

Facilities & Maintenance Coordinator

About the Role

An established UK manufacturing business is looking to appoint a Facilities & Maintenance Coordinator to take ownership of the day-to-day maintenance, upkeep and smooth running of its manufacturing and office facilities.

With a close-knit workforce and a practical, hands-on working environment, this is an excellent opportunity for someone who enjoys being hands-on, organised and proactive, while also taking responsibility for coordinating contractors, managing planned maintenance and ensuring equipment servicing and compliance records are kept up to date.

The successful candidate will become a key point of contact for facilities and maintenance matters, helping to ensure the site remains safe, compliant, well maintained and operationally efficient.

Key Responsibilities

Facilities & Building Maintenance

• Carry out day-to-day building maintenance and minor repairs across the factory, offices and wider site.
• Undertake practical tasks including minor plumbing, carpentry, painting, door and lock repairs and general building maintenance.
• Conduct regular site inspections to identify maintenance requirements, potential hazards and areas for improvement.
• Maintain high standards of cleanliness, presentation and general site condition.
• Identify issues requiring specialist support and arrange appropriate contractors where necessary.
• Take ownership of facilities-related issues from identification through to completion.

Machinery & Maintenance Management

• Maintain accurate records of servicing, inspections and maintenance for factory machinery and equipment.
• Monitor planned servicing schedules and ensure inspections and statutory checks are completed within required timescales.
• Coordinate planned preventative maintenance activities to minimise equipment downtime.
• Maintain organised service records, certificates and supporting documentation.
• Ensure maintenance information is readily available for internal reviews, audits and compliance requirements.
• Work closely with production and other internal teams to plan maintenance activities around operational requirements.

Contractor & Supplier Management

• Source and coordinate external contractors for maintenance, servicing, inspections and specialist repairs.
• Obtain quotations where required and assist with selecting appropriate suppliers.
• Schedule contractor visits to minimise disruption to manufacturing operations.
• Meet and supervise contractors on site, ensuring work is carried out safely and to the required standard.
• Ensure contractors understand and comply with site rules, safety procedures and relevant requirements.
• Maintain effective relationships with key suppliers and service providers.

Health, Safety & Compliance

• Support the business in maintaining a safe and compliant working environment.
• Assist with facilities and equipment-related risk assessments.
• Carry out routine checks and promptly identify and report potential hazards.
• Maintain appropriate records relating to inspections, servicing and compliance.
• Support the implementation of corrective actions arising from inspections or risk assessments.
• Ensure external contractors follow appropriate health and safety procedures while working on site.

Skills & Experience

The ideal candidate will have:

• Previous experience in facilities, site maintenance, engineering maintenance or a similar role, ideally within a manufacturing or industrial environment.
• A practical, hands-on approach with experience carrying out general maintenance and minor repairs.
• Good working knowledge of basic plumbing, carpentry, painting and general building maintenance.
• Strong organisational skills and the ability to maintain accurate records and schedules.
• Experience coordinating contractors, engineers or external service providers.
• Good communication skills and the confidence to work with people at all levels of an organisation.
• The ability to prioritise competing tasks and respond effectively to issues within a busy manufacturing environment.
• A proactive approach, with the ability to identify potential problems before they become operational issues.

Desirable Experience

• Experience maintaining or coordinating facilities within an industrial or manufacturing environment.
• Experience working within an established manufacturing site with a range of machinery and equipment.
• Knowledge of UK Health & Safety requirements within a workplace or manufacturing environment.
• Experience using maintenance management or service tracking systems.
• IOSH qualification or similar health and safety training would be advantageous, but is not essential.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.

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