Administration Assistant

We are working closely alongside a Local Authority in Preston to assist with the appointment of an Administration Assistant, on a 3-month contract, highly likely to be extended at clients discretion. The Administration Assistant role will assist with the effective management and maintenance of Council-owned property, working closely with colleagues across the Directorate and supporting the smooth delivery of the Operational Property service., Provide administrative support to the Operational Property administration team, helping to ensure an efficient and effective service.

Key Responsibilities

• Act as a key point of contact for the Operational Property service, dealing with incoming fault reports and other requests.
• Assist with the administration and day-to-day use of the specialist property management software, currently Civica Property Management (CPM).
• Raise work instructions through CPM and allocate them to the appropriate internal personnel or external contractors.
• Receive and process a range of instructions through CPM from Investment Property, including void inspections and property repair requests.
• Process purchase orders and invoices for the Section and maintain associated records and files within CPM.
• Provide administrative support to the Operational Property administration team, helping to ensure an efficient and effective service.

Requirements

• Previous experience in an administrative or property-related support role.
• Experience of using computerised systems for maintaining records and processing work instructions.
• Experience of processing purchase orders and invoices would be advantageous.
• Strong administrative and organisational skills.
• Good attention to detail and ability to maintain accurate records.

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