Group Office: Buying – Administrator

Your primary responsibility will be to provide a professional support to the Buying Team. Acting with discretion and confidentiality at all times.

Working closely with the Purchasing Director, Leisure and Plant Buyers etc. to co-ordinate all Buying Administration functions from beginning to end.

Rota: Full time, 40 hours, Monday to Friday 08:30-17:30

Main duties and responsibilities:

• Maintain price files, internet and EPOS stock/price file
• Maintain promotional configurations, ensuring correct application of promotions and Point of Sale
• Raise orders on our EPOS system from confirmations sent from suppliers
• Place orders on behalf of the Buyers when requested
• Liaise with Managers and employees at the centres to support them in serving our customers
• Liaise with external businesses and suppliers to access information answer questions
• Maintain filing in an organised and timely manner
• Organise internal and external meetings forBuyersand co-ordinate diaries and schedules where applicable
• Make travel and hotel bookings on behalf of the buyers
• Open new accounts and complete paperwork detail for Buyers and Accounts
• Compile documents in accordance with Buyers requests
• Maintain efficient filing systems
• In the absence of the PD ensure that any urgent correspondence, calls or emails are passed to a Director
• Deal with all incoming telephone calls and enquiries in a professional manner
• Assist with other routine administration tasks as and when required by the Buying Team
• Prepare confidential letters and reports on behalf of the Buyers
• Prepare various documents using PowerPoint, Word and Excel on behalf of the Buying Team

To be successful in this role, we are looking for people who have:

• Excellent Excel skills
• Proven experience of working in an administration role, ideally within a retail environment
• Excellent oral and written communication
• Organisational skills, and are self-disciplined with a positive, collaborative attitude
• Ability to deliver high level of accuracy and attention to detail

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