Document Controller

Overview

In this role you will manage project documentation throughout the lifecycle to ensure accuracy, controlled distribution, and timely issuance aligned with client requirements. You will support project teams with reporting, administration, and project handover activities, including as-built drawings and O&M manuals. You will work with EDMS platforms to maintain version control and quality checks, contributing to ISO 9001 processes and overall project delivery. This is a hands-on, cross-functional role within Hard Services that shapes clean, compliant information flows.

Pay / Benefits

• Digital Learning
• Retail Perks via Hapi app
• Professional Growth — 600+ live learners
• Flexible Pay with Wagestream (Contract Specific)

Responsibilities

• Maintain project document control systems, registers and records
• Manage receipt, distribution, filing and archiving of project documentation
• Control drawings, revisions and technical information, ensuring latest versions are available
• Maintain drawing registers, transmittal logs and document trackers
• Track document submissions, reviews, approvals and outstanding actions
• Prepare document transmittals, status reports and project information
• Support project teams with reporting and general project administration
• Maintain information using EDMS platforms (Aconex, Asite, Viewpoint, SharePoint, Procore, Autodesk Construction Cloud)
• Support ISO 9001 processes, document audits and quality/compliance checks
• Liaise with clients, consultants, contractors and suppliers regarding documentation requirements
• Provide guidance to project teams on document control processes and procedures
• Coordinate project handover documentation, including as-built drawings and O&M manuals
• Ensure completed project records are accurately archived and retained

Key requirements

• Document Controller experience in construction, building services, engineering or facilities management
• Experience with electronic document management systems (EDMS)
• Experience controlling drawings, technical documents and revisions
• Knowledge of document registers, transmittals and approval workflows
• Experience supporting project handover and close-out documentation
• Good Microsoft Office skills
• Excellent attention to detail and organizational skills
• Strong communication skills with stakeholders
• Understanding of quality assurance and controlled-document processes

• attention to detail
• organizational skills
• clear communication
• EDMS (general)
• Drawing control
• Version control

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