Fleet Administrator – Goldthorpe

Altrad are currently looking for a Fleet Administrator to join the team based in Goldthorpe on a fixed term contract.

The successful candidate will supporting the smooth day-to-day running of our fleet. You’ll deliver an A-class service across the Altrad Group, ensuring fleet records, documentation, orders and reporting remain accurate and up to date.

Key Deliverables

• Managing the administration of new vehicle hires, including checking vehicle information, raising bookings and requisitions, and updating purchase orders.
• Managing driver packs, including obtaining required information, adding drivers to the relevant systems and issuing documentation.
• Supporting the Grey Fleet process, including new starter documentation, compliance checks and approvals.
• Managing and responding to Accounts Payable (AP) queries.
• Completing Goods Received Notes (GRNs) for relevant open purchase orders once delivery has taken place.
• Monitoring and managing high-risk driver and driving licence expiry notifications.
• Supporting the weekly management of new starters and leavers.
• Completing regular Davis system cleanses to ensure accurate and up-to-date information.
• Monitoring orders awaiting purchase orders, as well as damages and fines, ensuring these are appropriately actioned.
• Managing overdue Grey Fleet data, including new starters, leavers and outstanding tasks.
• Producing monthly fleet reports covering hire spend, fuel spend, damage spend and top five drivers by mileage.
• Producing monthly Grey Fleet reports covering driver numbers, outstanding tasks and repeat offenders.
• Working closely with the Senior Fleet Administrator and wider Fleet team to ensure deadlines and service levels are met.

Key Requirements / Qualifications

• Highly organised with excellent attention to detail.
• Confident working with data, systems and spreadsheets.
• Comfortable managing multiple tasks and competing priorities.
• A strong communicator who can build positive relationships with colleagues, drivers and suppliers.
• Proactive and willing to challenge information when something doesn’t look right.
• Able to work independently while also being a strong team player.
• Reliable and comfortable working to regular weekly and monthly deadlines.

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