1. Purpose of Job:
To contribute to the planning, development,management, operation and delivery of the support function within the school
To be responsible for business and financial management of schoolresources including budget/financial planning
Develop policies for school support function, such as health andsafety, finance, lettings
May be a member of the senior leadership team or attend as required
2. Key accountabilities/duties/responsibilities:
- Managethe schools support function through planning, developing, designing andmonitoring support systems and procedures which include finance, HR, admin, ITand facilities management
- Plan,develop, organise and manage systems and procedures ensuring compliance withall statutory and procedural requirements
- Provide operational day today support and advice to senior staff, the Governing Body and others,including presenting with options
- Undertake analysis andinterpretation of data and produce detailed reports and complex information
- Responsible for thecompletion and submission of forms, returns including those to outside agencies
- Produce and respond tocorrespondence for self and others
- Manage the school’sfinancial processes and budgets
- Line management of schoolsupport staff including recruitment, induction, performance management,training and mentoring systems for support staff
- Operate school informationmanagement systems
- Managethe procurement process, including securing appropriate service contracts,licences and insurance
- Assistwith marketing and promotion of the school including income generationactivities
- May include management offacilities, including premises, lettings and liaising with external contractors
- May be responsible foreffective operation of payroll system
- May be health and safetymanager for the school
3. Promotion of Corporate Values
To ensure that customercare is maintained to the agreed standards according to the council’s values.To ensure that a high level of confidentiality is maintained in all aspects ofwork.
4. Flexibility
The jobholder may be required to carry out other reasonable dutiescommensurate with the grade, as requested by line manager.
This job description is not exhaustive and may change as the post or theneeds of the Council develop. Suchchanges will be subject to consultation between the post holder and theirmanager and, if necessary, further job evaluation.
5. TheCouncil’s Commitment to Equality
To deliver the council’scommitment to equality of opportunity in the provision of its services. All staff are expected to promote equality inthe work place and in the services the council delivers.
PERSON SPECIFICATION
Knowledge, training and experience
- Certificate of School BusinessManagement (CSBM) or equivalent level of knowledge and experience. (Thisqualification is required for Grade I to be considered)
- Working at or towards nationaloccupational standards (NOS) in business and administration andknowledge/skills equivalent to current national qualification level 4
- Having or willing to work towardsDiploma of School Business Management
- Specialist knowledge and extensiveexperience in business and administration management such as finance,procurement, staff management
- Management experience
- Knowledge of relevant statutoryregulations, codes of practice and government policies, such as OSFTED,safeguarding, health and safety, data protection
- Broad and deep knowledge of theschool and governing body
- Knowledge and understanding of schoolpolicies, such as behaviour policy, equal opportunities policy, attendancepolicy
- Proficient user of MS Office softwareand/or other in-house software
- Evidence of continuing CPD
Skills
Planning, organising and controlling skills
- Manage the schools support functionthrough planning, developing, designing and monitoring support systems andprocedures which will include finance, HR or facilities management, admin, IT
- Manage the procurement process,including securing appropriate service contracts, licences and insurance
- Develop with Headteacher andGoverning Body income generation activities and those which promote andmarket the school
- Oversee the provision, analysis andevaluation of data and detailed reports and information to the seniorleadership team, Governing Body and outside agencies, such as information toassess school performance
- Assist in the development of trainingprogrammes/learning opportunities and mentoring of support staff
- Develop and implements operationalplans relevant to school support function
- Line management of school supportstaff
- Plan and implement change within ownteam(s)
- May be health and safety manager forthe school
- May include management of facilities,including premises, lettings and liaising with external contractors
Communication andinfluencing skills
- Use of understanding,influencing, empathising and communication skills with a range of people toachieve job objectives
- Select and successfullyapply different methods of communicating effectively with colleagues andstakeholders
- Influence and / or persuadeothers to take a course of action using factual knowledge or information
- Manage others usingdiplomacy, sensitivity and empathy
- Provide advice, guidance andsupport on a range of detailed and complex queries and enquiries frominternal and external service users and members of the public
- Build and maintain effectiveworking relationships with colleague to ensure the appropriate level ofservice is provided
- Negotiate, manage andmonitor licences, insurances and contracts on behalf of the school
- Provide advice to seniorleadership team, governing body and external agencies
- Contribute to effectiverecruitment and selection processes in line with requirements of legislation,regulations, professional and occupational standards, frameworks and codes ofpractice
Initiative and Innovation skills
- Work within school policies,procedures, internal and external guidelines and statutory requirements
- Analytical skills forbusiness and finance planning, including interpretation of budget planning,development of administrative and financial procedures.
- Make independent decisionsin relation to the development and operational delivery of a range of supportservices in the school such as finance, HR or facilities management, admin,IT
- Develop and implementoperational plans relevant to school support function and contributes to newschool service improvements
- Monitor and contribute tobusiness processes, ensuring effective delivery of essential schoolrequirements/support functions
- Provide administrativesupport that enables organisational change/expansion
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