At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.
Now, we’re looking for talented individuals to join our team and make a difference.
About the role
We are seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key responsibilities
- Manage complex calendars, meetings, appointments, and travel arrangements, including international travel where required.
- Coordinate meeting logistics and follow up on key actions and deliverables.
- Prepare, edit, and format correspondence, reports, presentations, and other business documents.
- Handle sensitive and confidential information with a high degree of professionalism and discretion.
- Act as a key liaison with internal and external stakeholders on behalf of senior leaders.
- Process and manage expense claims, ensuring timely submission and reimbursement.
- Support business operations by understanding key financial processes and priorities.
- Coordinate special projects and support the implementation of administrative processes and procedures.
- Provide administrative and organisational support across multiple senior stakeholders.
- Identify urgent issues, prioritise effectively, and take appropriate action when required.
About you
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
- Excellent organisational, time management, written, and verbal communication skills.
- Able to manage multiple priorities, work independently, and build effective relationships with stakeholders.
- Demonstrates sound judgement, attention to detail, discretion, and a proactive approach to problem-solving.
- Competitive salary and incentive scheme
- Warm, supportive, and open company culture
- An opportunity to thrive in a global environment
- Hybrid working: 3 days in the office
- Birthday holiday and option to purchase additional annual leave
- Comprehensive Benefits Package: Private Pension, Private Medical Insurance, Life Assurance and more
By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025.
13,000 experts | 1,200+ locations | 90 countries | 110+ languages
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