PMO Support (Document Control)
6 Month Contract
Warwick/ Midlands/ Hybrid
Reports To: Head of Project Management Office & Project Controls
Role Purpose: As a PMO Support (Document Control), the successful candidate will provide essential administrative and technical support, focusing on document control, data management, and information governance. This position plays a key role in maintaining structured project records and ensuring that all documentation is consistent, traceable, and audit-ready.
Key Responsibilities:
Project Management Office Administration
Provide day-to-day administrative support, including coordinating meetings and taking minutes using Microsoft CoPilot.
Track actions, decisions, and changes through existing digital tools.
Maintain the programme RAID Log and data registers (Risks, Issues, Assumptions, Dependencies, Change).
Ensure accurate and timely inputs for programme reporting.
Document Control and Information Management
Maintain project document repositories with a focus on correct filing, version control, and status identification.
Ensure consistent naming conventions and document metadata.
Manage controlled issuance and archiving of documents.
Support audits and assurance activities by ensuring records are complete and retrievable.
Data and Information Support
Maintain key PMO data assets such as schedules, reports, and dashboards.
Perform basic data quality checks to identify inconsistencies and elevate issues as needed.
Stakeholder and Supply Chain Support
Serve as a point of contact for project teams and suppliers regarding document submission and information management processes.
Assist in onboarding and offboarding activities related to systems access and information handling.
Essential Skills and Experience:
- Proven experience in a PMO, project administration, document control, or technical support role.
- Strong understanding of document control processes and version management, particularly with protectively marked information.
- Proficiency in Microsoft Office, particularly AI/CoPilot and SharePoint.
- Excellent organisational skills and meticulous attention to detail.
- Experience on large infrastructure or transformation programmes.
- Experience in supporting reporting and dashboards, as well as knowledge of Common Data Environment platforms.
We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more.
If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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