Project Document Controller

Overview

In thisrole you will oversee the lifecycle of project documentation and asset information, ensuring accuracy, compliance and smooth handover to operational systems. You will work with project teams and stakeholders to maintain quality and timely delivery of drawings, manuals and asset records across engineering and refurbishment projects. The role sits within the Asset Information Team and offers the chance to influence information governance and continuous improvement in a complex client environment. This is a hands-on position that supports audits, reporting, and information delivery across multiple databases.

Pay / Benefits

• collaborative and supportive team
• opportunity to develop expertise in asset information and document control
• contribute to facilities and infrastructure projects in a world-class environment

Responsibilities

• Manage the quality, control and transition of project documentation and asset information
• Collaborate with Project Managers, Engineers, Maintenance Teams and Contractors
• Create Asset Information Delivery Plans (AIDPs) at project initiation
• Track and report progress against project information deliverables
• Coordinate Requests for Information (RFIs) from contractors and stakeholders
• Update engineering drawings, operating procedures and maintenance documentation after project changes
• Ensure documentation is correctly loaded into electronic document management systems
• Support asset information across multiple databases and systems
• Attend project progress meetings and provide input on information management
• Monitor information handover milestones and escalate risks to delivery
• Support audits and compliance through accurate record management
• Drive continuous improvement and best practice within information management processes

Key requirements

• Document Controller, Asset Information, Engineering Administration or Project Support experience
• Strong working knowledge of Electronic Document Management Systems (EDMS)
• Experience with controlled documentation, revision control and document lifecycles
• Excellent Microsoft Office 365 skills
• Strong database management experience
• Excellent organisational skills with attention to detail
• Ability to prioritise workloads and meet project deadlines
• Strong written and verbal communication skills
• Ability to build effective working relationships with stakeholders at all levels

• Strong written and verbal communication
• Attention to detail
• Organisational skills
• Electronic Document Management Systems (EDMS)
• Microsoft Office 365
• Database management

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