Employee Benefits Transaction Advisory Project Coordinator

Overview

In this role you provide project coordination and administrative support across employee benefits transaction assignments, including M&A due diligence, carve-out reviews and post-close activities. You will maintain project plans, information requests, document control and deadline tracking to enable timely, high-quality service across multiple engagements. You work with cross-functional teams and country offices to keep projects on track and deliver consistent results. This is a hands-on coordinator role within a global team that values collaboration and client-focused execution.

Pay / Benefits

• hybrid working
• flexible hours
• reasonable adjustments
• supportive culture
• career development opportunities

Responsibilities

• Mobilise and plan employee benefits transaction projects; maintain pipeline, timetables and resource schedules
• Coordinate kick-offs, information requests and contributor responsibilities
• Assist with capacity planning and regular pipeline reporting
• Maintain templates, country contacts and knowledge library; track deadlines and dependencies
• Organise meetings, agendas, actions and follow-ups; ensure version control and document distribution
• Support proposal formatting, scopes, reports and client presentations; monitor inputs against timetable
• Assist with invoicing data and fee/revenue records; support post-close handover actions
• Ensure adherence to project-management, confidentiality and data-handling procedures
• Coordinate communications with country offices, specialist teams and contributors

Key requirements

• Experience in project coordination, professional services administration or related field
• Experience supporting multiple concurrent projects with stakeholders and deadlines
• Experience maintaining project plans, trackers and controlled document libraries
• Experience coordinating information requests across teams
• Proficiency in Microsoft Outlook, Teams, Word, Excel and PowerPoint
• Experience supporting client-facing teams and producing accurate documents
• Exposure to employee benefits, multinational work or M&A transactions is desirable but not essential

• Excellent organisation and prioritisation
• High attention to detail and accuracy
• Clear and professional written and verbal communication
• Microsoft Outlook
• Microsoft Teams
• Microsoft Word

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