EA/Office Manager

Job Title: EA/Office Manager

Location: Mayfair, W1 (onsite, 5 days in office)

Salary: £50,000 – £55,000 p/a (plus bonus and benefits)

We are looking for a highly organised and efficient EA / Office Manager to support the Director and small team of a small investment boutique based in Mayfair, W1. The role is a combination of business EA duties, personal support, and office management.The position is onsite, 5 days a week.

This is an excellent opportunity for someone who enjoys being hands-on, taking ownership and working in a close-knit, professional environment where no two days are the same.

Key Responsibilities:

Executive Assistance

• Managing the Director’s busy diary
• Coordinating domestic and international business and personal travel
• Coordinating property-related administration and maintenance across several European properties
• Liaising with household staff, contractors and external service providers
• Handling ad hoc administrative and personal tasks with complete discretion and confidentiality

Office Management

• Oversee the day-to-day running of the office
• Managing office supplies, stationery, kitchen provisions and general facilities
• Coordinating incoming and outgoing mail and couriers
• Welcoming and assisting visitors
• Liaising with management, contractors and external service providers
• Acting as the main point of contact for the outsourced IT provider and coordinating any IT-related issues
• Supporting health and safety administration and compliance
• Organising team events, social activities and meetings
• Coordinating occasional business travel arrangements for the wider team

Key Requirements:

• 2+ years’ experience in a similar EA, PA, Office Manager or business support role
• Previous experience within professional or financial services
• Strong diary management and travel coordination skills
• Comfortable managing office operations and liaising with IT providers and external contractors
• Highly organised, proactive and responsive, with excellent attention to detail
• Responsible and self-sufficient, with the ability to take ownership and manage competing priorities
• Professional, personable and discreet, with strong communication skills
• French language skills advantageous

REF: DM219022

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