Purchase Ledger Administrator

We are currently recruiting for a Purchase Ledger Administrator to join our team in Stratford-upon-Avon. This is a part-time, hybrid role working 30 hours per week, offering a flexible blend of office and home-based working.

Key Responsibilities

Invoice & Expense Processing

• Scanning and electronically filing invoices and supporting documents.
• Inputting purchase invoices and credit notes into the accounting system with correct coding.
• Matching invoices to operational systems and resolving discrepancies.
• Processing staff expense claims in line with policy and flagging exceptions.

Payment Processing

• Preparing weekly and ad hoc payment files in line with authorisation levels.
• Managing direct debit payments and providing weekly payment summaries.
• Following up on overdue approvals to avoid payment delays.

Reconciliations & Supplier Management

• Completing regular reconciliations and resolving queries proactively.
• Reviewing supplier statements and following up on missing documents.
• Maintaining supplier contact and financial data in the CRM and accounting system.

Audit & Year-End Support

• Preparing audit evidence and providing clear explanations.
• Assisting with tax and compliance documentation as needed.

Team Support & Continuous Improvement

• Supporting with data input, analysis, and process documentation.
• Identifying opportunities to improve processes and enhance efficiency

Skills, Knowledge & Expertise

Skills

• Experience working in a finance department
• Good working knowledge of MS Office (Outlook, Teams, Excel)
• Confident working with numbers, high standard of accuracy and attention to detail
• Quick learner able to follow processes and escalating queries where required
• Strong work ethic, positive can-do attitude and pro-active problem solver
• High level of professionalism and awareness of receiving confidential information

Qualifications

• 5 GCSEs or equivalent (including English and Maths)

Job Benefits

• Hybrid working available, happy to talk flexible working
• Up to 10% bonus
• Enhanced holiday scheme (option to buy/sell up to 9 days) and long service awards
• Critical illness, Life assurance & disability income protection
• Option to join private medical insurance, subsidised gym membership, and bike to work scheme
• Contributory pension scheme
• Wellbeing initiatives and support including Wellbeing App access
• MyPerks discounts platform

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