Fixed Term Contract Projects Officer

As a Projects Officer in Birmingham, you’ll play a key role in keeping projects on track and ensuring they run smoothly within the not-for-profit sector. Your organisational skills and ability to manage multiple priorities will help deliver meaningful outcomes for the organisation.

Client Details

This not-for-profit organisation operates within Birmingham, focusing on impactful initiatives that make a difference in the community.

Description

• Coordinate and support the delivery of a portfolio of strategic projects and initiatives, taking ownership of agreed workstreams and ensuring objectives, milestones, and deadlines are achieved.
• Develop, maintain, and monitor project plans, action trackers, risk registers, project schedules, and associated project documentation.
• Track project progress, identify risks, issues, and dependencies, and escal…
• Provide project coordination support for academy transfer activities and other organisational change programmes.
• Coordinate and support strategic initiatives and other strategic priorities.
• Manage stakeholder engagement activities, building and maintaining effective relationships with colleagues, schools, external partners, and senior leaders.
• Collect, analyse, and present data and information to support effective decision-making and project evaluation.
• Produce project reports, management information, progress updates, training completion statistics, and performance reports for senior leadership and governance committees.
• Support the development, maintenance, and reporting of the Strategic Management Assurance Dashboard.
• Coordinate meetings, workshops, consultation sessions, and engagement events, ensuring all logistical arrangements are in place.
• Organise agendas, prepare meeting papers, take accurate minutes, and monitor the completion of agreed actions.
• Act as a key point of contact for project stakeholders, providing regular updates and supporting effective communication across the organisation.
• Support departmental activities, particularly those relating to risk management, compliance, governance, audit requirements, and data protection.
• Maintain accurate project records and documentation, ensuring information is current, accessible, and compliant with organisational standards.
• Monitor project performance against agreed objectives, timescales, and key deliverables, highlighting any concerns or opportunities for improvement.
• Provide general administrative and coordination support to ensure the successful delivery of strategic projects and organisational priorities.

Essential

Experience

• Experience coordinating projects or project workstreams.
• Experience organising meetings, workshops, and stakeholder events.
• Experience maintaining project documentation, risk registers, and action logs.
• Experience producing reports, management information, and meeting minutes.
• Strong administrative and organisational experience.

Knowledge

• Understanding of project management principles and practices.
• Knowledge of administrative and organisational processes.
• Understanding of data management and reporting requirements.

Skills

• Excellent written and verbal communication skills.
• Strong organisational and planning abilities.
• Ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Office applications.
• Ability to build effective working relationships with a range of stakeholders.

Desirable

• Experience supporting strategic or organisational change projects.
• Experience within education, public sector, or not-for-profit organisations.
• Understanding of governance, compliance, and risk management processes.
• Knowledge of project management methodologies.
• Experience producing dashboards and performance reports.
• Relevant project management qualification.

Job Offer

• Salary advertised at £35,000 dependent on the level of experience.
• Fixed‑term contract until September 2027 with possible extension.
• Opportunities to contribute to meaningful projects within Birmingham.
• Hybrid working on offer.
• Agile start and finish times an option.

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