TMT Finance is seeking an organised, proactive HR and Office Administrator to keep both our people processes and our London office running smoothly. We are entering an exciting new stage of growth, and this role will play a key part in ensuring employees and managers feel supported throughout their time with the company, while helping to create a welcoming and well‑organised workplace that people enjoy coming into.
Based in our Central London office, you will be the go‑to person for day‑to‑day HR administration and the running of the office. You will also support recruitment, internal communications and wider projects, keeping our shared systems organised and the team informed.
This is a varied, hands‑on role for someone who enjoys juggling priorities and getting the detail right. Reporting into the Office Manager, with day‑to‑day direction on HR work from the HR Business Partner, you’ll work closely with the HR team, Finance, Operations, IT, Marketing and hiring managers, as well as building management and suppliers. The role is full time, 37.5 hours per week.
Responsibilities
Deliver accurate HR administration across the employee lifecycle and the day‑to‑day running of the office, supporting employees, managers and the wider business day to day.
Office & Workplace
- Office Environment: Keep the London office welcoming and well organised, including supplies, the kitchen and communal areas
- Building & Suppliers: Act as the first point of contact for building management and suppliers
- Equipment: Track and maintain office and IT equipment, working with IT
- Health & Safety: Support compliance and reporting
- Travel: Coordinate travel and accommodation, and help resolve any issues
- Contracts & Letters: Prepare offer letters, contracts, contract variations and other HR letters from approved templates
- Onboarding: Run the pre‑boarding checklist with IT and Operations, covering equipment, systems access and welcome communications
- Right to Work: Carry out and record right to work checks for UK hires in line with Home Office guidance, before the start date
- Pre‑employment Checks: Coordinate references and other checks before the start date
- Leavers: Manage the exit process, including paperwork, exit interviews and system updates
Records & Systems
- HR Records: Keep the HR system and personnel files accurate and up to date
- Data Protection: Handle personal data in line with UK GDPR and the Data Protection Act 2018
- Absence & Leave: Track holiday, sickness and family leave
- Reporting: Produce routine reports and data for the people dashboard
- Payroll Updates: Provide the Finance team with monthly payroll updates, including new starters, leavers, contract changes and any relevant absence or leave affecting payroll
- Benefits: Administer benefit enrolments and changes
Recruitment Support
- Recruitment Coordination: Post adverts, schedule interviews, manage candidate communications and keep the recruitment tracker current
- Agency Management: Keep agency terms and invoices on file and flag spend to Finance
Learning, Engagement & Culture
- Training & Events: Organise logistics for training, workshops and events, including sessions for India & the US across time zones
- Employee Feedback: Administer pulse surveys and onboarding feedback, and keep training records
- HR Queries: Handle routine questions from employees and managers, pointing people to self‑service where possible
- Social Committee: Lead the committee and help plan team socials and celebrations
- Team Moments: Capture moments from team events and work with Marketing to share them on social media
Documents, Communications & Projects
- File Management: Keep Teams and OneDrive folders tidy, following naming conventions and version control, and flag outdated files
- Shared Inboxes: Monitor incoming emails and route queries to the right person
- Communications: Support internal communications and announcements
- Projects: Support the Office Manager and EA to the CEO on projects, data entry and reporting
What We’re Looking For
Experience & Expertise
- Experience in HR administration, office administration or a similar coordinator role, ideally in a busy, growing business.
- Experience of HR systems and payroll input would be an advantage, as would CIPD Level 3.
- Experience of office or facilities coordination, working with building management and suppliers, would be a plus.
- A sound understanding of confidentiality and data protection; knowledge of UK right to work checks is also desirable.
- Confident with Microsoft 365, including Teams and OneDrive, and curious about how AI can make everyday work simpler.
Skills & Mindset
- Accurate and thorough, with excellent attention to detail across documents, data and records.
- Able to manage competing HR and office priorities, stay calm under pressure and keep things moving.
- Discreet, organised and friendly, a natural first point of contact for colleagues, suppliers and visitors.
- Comfortable coordinating across time zones with colleagues in the UK, US and India.
Why Join Us
- Central, Varied Role: Play a key part in supporting our people and shaping the workplace of a high-growth business intelligence platform serving blue‑chip clients worldwide.
- Flexible Working: Hybrid model: 3 days in our Central London office (Tues–Thurs), 2 days remote.
- Time Off & Wellbeing: 25 days annual leave + your birthday off, competitive pension scheme, Employee Assistance Programme with 24/7 confidential support, perks platform with discounts and rewards, paid personal and group volunteering. Annual charitable donations from company profits.
- Culture & Environment: A bright, spacious office with breakout spaces, a library, and social areas including pool, darts, and table tennis. We offer a collaborative, values‑led culture built around Real People, Real Relationships, Real Intelligence, and Real Impact.
- Vibrant Location: 32 Lafone Street, London SE1 — just minutes from London Bridge Station.
About TMT Finance
Founded in 2009, TMT Finance empowers decision‑makers in digital infrastructure through actionable intelligence, proprietary data, and exclusive industry insight. Our platform is the go‑to source for M&A, financing, and investment intelligence across telecoms, towers, datacentres, cloud and fibre sectors.
We’ve grown 40%+ annually over the past five years and are scaling rapidly — with major investment in product, expansion into the US and APAC, and plans to grow from 65 to 100+ employees in the next 3 to 5 years.
We’re looking for driven, strategic thinkers who thrive in fast‑paced environments and want to make a real impact.
This job description sets out the main responsibilities of the role. It is not exhaustive and may be updated as the business grows, in consultation with the role holder.
TMT Finance welcomes applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith, or disability. All appointments will be based on merit and a fair and transparent process.
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