Proof Reader – Technical Support Administrator

Overview

As part of the specifications team, you will provide administrative, technical and editorial support to ensure accurate, compliant specifications and master documents. You’ll assist in preparing, printing and issuing project specs while maintaining document control and correct revisions. You will collaborate with the Proofreader and Technical Leads to ensure language, standards and region-specific regulations are up to date. The role supports bid setup, project folders, fee proposals and project finance updates, contributing to high-volume output with a right-first-time approach. This position offers hybrid work options within a global, scale-driven infrastructure firm.

Pay / Benefits

• hybrid work options
• well-being programs
• diverse and inclusive workplace
• global firm with growth opportunities
• onboarding for new hires
• competitive benefits

Responsibilities

• Provide administrative, technical and editorial support to the specifications team
• Print, compile and issue project specifications ensuring document control and correct revisions
• Assist with bids/projects setup, manage team and project folders and data, create fee proposals, update project finance docs
• Coordinate with Proofreader to ensure grammar, formatting and regulatory compliance
• Maintain and update master data sets, review regulations and manufacturer/product information with Technical Leads
• Update Quality Management procedures and Best Practice Guide based on team feedback and lessons learned meetings

Key requirements

• Excellent written and verbal English communication
• Strong knowledge of British and American English grammar, spelling and punctuation
• Proficient with PDF X-Change Editor, Microsoft Word, Excel, Outlook, PowerPoint, Teams; able to learn industry-specific spec software
• Familiar with AI tools for efficiency
• Highly organized, detail-oriented, able to manage multiple tasks accurately
• Professional, reliable under deadlines and high-volume outputs; right-first-time mindset
• Flexible and adaptable to new systems and processes
• Strong relationship-building skills at all levels
• Degree qualified; background in document control, technical administration, editorial, or QA/QC desirable

• organization
• attention to detail
• reliability
• PDF X-Change Editor
• Microsoft Word
• Excel

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