Legal Executive Assistant

Our client is a growing firm seeking an experienced and highly organised Executive Assistant to support a team of senior stakeholders. This is a varied and rewarding role that extends beyond traditional diary management, offering exposure to business operations, office management, compliance, events, marketing and project coordination. The successful candidate will play a key role in ensuring the smooth running of the business while acting as a trusted point of contact for internal and external stakeholders.

To be shortlisted, you must have experience supporting stakeholders within a legal, accounting or professional services firm.

Company Benefits:

• Supportive and collaborative working environment.
• Professional development and training opportunities.
• Varied role with genuine responsibility and autonomy.
• Opportunity to contribute to the growth of a successful and expanding business.
• Long-term career progression opportunities.

Key Responsibilities:

• Providing comprehensive executive support, including complex diary management, travel arrangements, meeting coordination and correspondence management.
• Managing onboarding and compliance processes, maintaining accurate records and ensuring internal procedures are followed.
• Supporting office management activities, including supplier liaison, facilities coordination and process improvement initiatives.
• Assisting with operational projects, business reporting and strategic initiatives.
• Coordinating events, networking activities and business development initiatives from planning through to delivery.
• Supporting marketing activities, including website updates, social media management and client communications.
• Assisting with invoicing, expense management and general finance administration.
• Preparing reports, presentations, meeting documentation and other business correspondence.
• Acting as a professional point of contact for clients, suppliers and external stakeholders.
• Supporting the wider team with administrative and operational requirements as needed.

Experience and Skills Requirements

• Previous experience as an Executive Assistant, Personal Assistant or similar senior administrative role within a legal, accounting or professional services firm.
• Experience supporting senior stakeholders in a fast-paced professional environment.
• Excellent communication skills, both written and verbal.
• Exceptional organisational skills with strong attention to detail.
• Ability to manage multiple priorities, work independently and meet deadlines.
• Professional, discreet and trustworthy approach with experience handling confidential information.
• Strong proficiency in Microsoft Office applications and the ability to learn new systems quickly.
• Experience coordinating projects, events or operational initiatives would be advantageous.
• Familiarity with onboarding, compliance or regulatory processes would be beneficial.
• Experience supporting marketing, social media or business development activities would be advantageous.
• Basic finance, invoicing or bookkeeping experience would be beneficial but is not essential.
• Proactive, adaptable and commercially aware approach to work.

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