Executive Assistant
Location: Victoria Embankment, London
Contract: 6 months
Work Setup: 5 days a week in the office
Who we are
J.P. Morgan is a global financial services firm offering investment banking, asset management, and wealth management. It provides innovative financial solutions and expertise to corporations, governments, and individuals worldwide.
About the role
We are seeking an experienced Executive Assistant to provide high-quality support to senior stakeholders within a busy investment banking team. This is an excellent opportunity for someone who enjoys taking ownership, managing competing priorities and keeping senior diaries and schedules running smoothly.
Working closely with senior leaders and a wider team of approximately 20, you will play a key role in coordinating complex diaries, arranging travel, managing expenses and ensuring day-to-day business operations run efficiently.
What you’ll do
- Proactively manage complex executive diaries, balancing competing priorities, anticipating requirements and responding to changes at short notice.
- Act as a professional point of contact for internal and external clients, senior stakeholders and colleagues across the business.
- Coordinate complex domestic and international travel, including flights, rail, visas, accommodation, ground transport and accurate itineraries with contingency planning.
- Oversee business expenses in partnership with offshore teams, ensuring timely processing, accurate reimbursement and adherence to relevant policies and cost controls.
- Coordinate meetings, conference calls and virtual sessions, while managing room bookings, technology requirements and general administrative activities.
- Work closely with fellow Executive Assistants to provide effective cover, support business priorities and maintain continuity during planned and unplanned absences.
What you bring
- Proven Executive Assistant or Personal Assistant experience within a fast-paced corporate environment.
- Must have experience in diary management, travel and expenses, including complex travel arrangements, itineraries and expense processing.
- Experience supporting wider teams, senior stakeholders and internal/external clients in a professional environment.
- Strong organisational and communication skills, with the ability to manage competing priorities and anticipate requirements.
- Proactive, adaptable and calm under pressure, with strong judgement, initiative and a solution-focused approach.
- Strong technical capability, attention to detail and confidence working across multiple systems.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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