Project Administrator – Permanent, Canary Wharf
Hours: 40 per week, 08:30 – 17:30 Monday to Friday
Are you an organised, proactive administrator who thrives in a fast-paced environment? Ballymore is looking for a Project Administrator to support our Operations Director and wider Development team, helping to keep projects running smoothly through effective coordination, governance, reporting and document management.
This is an exciting opportunity to work across a diverse portfolio of developments, supporting multiple stakeholders and playing a key role in the successful delivery of high-profile projects.
What You’ll Do
- Coordinate project, governance and team meetings, including agendas, meeting papers, minutes and action tracking.
- Manage project trackers, reporting schedules, approvals and key deadlines.
- Prepare and coordinate executive, board and project reporting packs.
- Maintain accurate document control, SharePoint filing and project records.
- Process approved supplier invoices and support purchase order administration through IFS.
- Assist with payment reporting and administrative reconciliation activities.
- Manage diaries, meetings, travel arrangements, expenses and general team administration.
- Produce professional correspondence, reports and presentations.
- Identify opportunities to improve processes and provide flexible support across the Development team.
What We’re Looking For
- Previous experience in a senior administrative, project coordination or team support role.
- Exceptional organisational skills and attention to detail.
- Strong communication skills with the confidence to build relationships at all levels.
- Ability to manage competing priorities and work effectively to tight deadlines.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
- Experience with SharePoint and document management systems.
- Experience using IFS or a similar ERP system is advantageous but not essential.
If you’re a motivated administrator who enjoys being at the heart of a busy team, we’d love to hear from you.
Please note: This role will be based in the office five days per week.
Ballymore operates as an equal opportunities employer.
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