Household Accountant / Finance Manager, Single Family Office, UK

Overview

In this role you will oversee the household’s full financial operation across two homes and an estate, ensuring accurate books, cost control, and seamless purchasing. You will collaborate closely with the family and their advisers to manage day-to-day money flows, supplier relationships, payroll transition, and regulatory compliance. The position offers hands-on ownership of the ledger, running costs, and travel and personal expenditures within a highly sensitive, discreet environment. You will play a pivotal role in stabilising finances and supporting the family’s priorities.

Responsibilities

• Process Dext invoices into Xero and assign to proper categories
• Prepare weekly payment runs for family approval
• Reconcile bank and card feeds monthly
• Maintain supplier ledger and contracts
• Keep personal, household, estate and business spending cleanly separated
• Flag large one-off payments for timely action
• Create monthly cost & spend reports and annual budgets
• Manage utilities and recurring costs across both homes/estate
• Handle purchasing: quotes, terms, delivery, invoicing
• Manage staff expense cards: issue/cancel, limits, receipts, reconciliation
• Liaise with suppliers, HMRC, insurers and banks to close queries
• Coordinate payroll move from external bureau to in-house
• Oversee payroll processing, RTI submissions, and year-end
• Track construction project budget and reporting
• Maintain approvals and payment verifications with principal’s involvement
• Provide final year-end books for accountants

Key requirements

• AAT Level 4 or equivalent
• In-house payroll management experience (RTI, auto-enrolment, year-end)
• Xero proficient and Xero certified
• Several years’ experience running a full set of books to trial balance
• Experience managing suppliers and utilities and negotiating contracts
• Experienced buyer from quotes to delivery and invoicing
• Background in private household, family office, or country estate
• Experience running staff expense cards (Soldo or similar)
• Strong telephone communication, with discretion and persistence
• Full UK driving licence
• Meticulous, self-directed, and able to raise discrepancies

• discretion
• attention to detail
• tenacity
• Xero
• Dext
• Soldo

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