Project Coordinator

Overview

In this role you support the Project Management team across the UK on multiple interior fit-out projects in retail, hospitality and leisure sectors. You help manage the full project lifecycle, ensuring high standards and deadlines are met, with close coordination to keep programmes up to date and information well organized. You engage with contractors, clients and suppliers, assist with cost and risk reporting, and support on-site activities to drive successful project delivery. This position offers a hands-on, problem-solving role that builds construction knowledge and client relationships within a dynamic team.

Responsibilities

• Track project status from pre-construction to completion
• Maintain up-to-date project programmes to meet delivery dates
• Arrange site meetings and write detailed minutes
• Distribute documents on time (POs, programmes, minutes)
• Manage project information (minutes, programmes, cost reports, H&S documents)
• Attend site visits to ensure high delivery standards
• Assist with cost reporting and final accounts
• Handle project administration and ad hoc requests
• Produce weekly client reports as needed
• Coordinate with contractors, suppliers, clients, legal teams, landlords and consultants on actions
• Build tender lists with the PMs
• Support aftercare and handover processes across projects
• Assist on-site activities and follow up costs and snagging with contractors
• Learn costs and rates to negotiate contracts and schedules for M&E and FF&E
• Learn compliance and legislation to meet safety and regulatory requirements

Key requirements

• Proven track record supporting the project management lifecycle on retail, hospitality and leisure interior fit-outs across the UK
• Experience with contractor-side or client-side contracts and project management in retail/leisure/hospitality
• Good understanding of construction safety requirements and H&S legislation
• Very organised and thorough
• Strong work ethic and self-starter who solves problems
• Clear, responsive communicator who can act quickly
• Quick to learn and understand project requirements and build construction knowledge
• Able to build trust and strong client relationships
• Genuine passion for the industry and desire to grow professionally
• Clean UK driving license

• organisation
• communication/r clarity
• problem-solving
• contract/ project management in retail hospitality/leisure
• cost reporting and budgeting
• H&S compliance and legislation

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