I am working with a law firm based in the Strand and they are looking for an EA to support Director of People and Culture, Co-Managing Partner and Senior Partner. The firm also offer hybrid working (3 days in the office/2 from home) together with a free lunch. The hours are 9.30am-5.30pm.
Flexibility is essential in this role, as you may be required to work outside of the core hours to meet the demands of the leadership team and the business.
The role
As an experienced Executive Assistant, you will deliver excellence in providing high-level support to members of the senior leadership team, including the Co-Managing Partner, People & Culture Director, and the Senior Partner on Fridays. The role will enable them to perform to the highest levels possible as they deliver in their leadership roles. This role is integral to the smooth operations of the firm’s leadership team, acting as a trusted advisor to the firm’s most senior leaders.
In addition to supporting the leadership team, you will also provide maternity cover for the Private Client Team including 2 Partners, a Managing Associate and 2 Associates for a period of up to 12 months, ensuring continuity and high-quality support during this time.
Key responsibilities
- Manage inboxes efficiently, prioritising communications and drafting or responding on behalf of stakeholders with utmost discretion and professionalism.
- Highly complex diary management: coordinating and organising internal and external meetings that includes Board meetings management meetings, and firm-wide leadership engagements.
- Prepare agendas, compile relevant materials, record and distribute meeting minutes, and ensure timely follow up on action items.
- Provide support with the preparation of board packs and key documents.
- Act as a key point of contact, liaising with board members and business services teams to ensure alignment and the timely delivery of commitments.
- Serve as a conduit between leadership and various departments such as Business Services, fostering effective communication and collaboration.
- Handle confidential and sensitive information with the highest level of discretion, safeguarding the firm’s reputation and maintaining client trust.
- Coordinate complex schedules across multiple stakeholders and external engagements, ensuring seamless planning and execution.
- Arrange travel logistics, including itineraries and accommodation, ensuring cost-effective and efficient solutions.
- Handle logistics for the firm’s training such as organising meeting room bookings.
Experience & skills
- Strong written and verbal communication skills.
- Excellent organisational abilities with strong attention to detail.
- Proficient with Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with legal support tools or document management systems is a plus.
- Comfortable dealing with confidential matters and maintaining discretion.
- Adaptable, proactive, and able to thrive under pressure in a fast-paced setting.
- Strong interpersonal skills and ability to build effective working relationships with stakeholders at all levels.
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