Help keep the paperwork moving and the next chapter on track.
A home move is a big moment. Behind the legal work are documents to prepare, appointments to arrange and clients who value a clear, helpful response. As a Residential Property Legal Secretary at Ware and Kay in Malton, you will provide the secretarial and administrative support that helps fee earners progress matters accurately and keeps clients connected with the team.
You will prepare correspondence and legal documents using digital dictation and word processing, organise diaries and meetings, and maintain orderly physical and electronic files from opening through to closure. You will also help prepare case-related accounts and invoices, assist with financial administration under the appropriate instructions, and make sure correspondence and enclosures are ready for dispatch.
Working closely with fee earners and fellow secretaries, you will balance competing priorities, respond professionally to routine enquiries in person and by telephone, and refer legal questions to the relevant fee earner. The role includes supporting colleagues and providing reception or absence cover when needed. Your accuracy, discretion and initiative will help the department deliver a dependable service at an important time for clients.
Your part in the move
- Turn dictation and instructions into accurate, well-presented correspondence and legal documents.
- Keep diaries, appointments and files organised, helping fee earners meet deadlines.
- Handle routine client enquiries with care and keep communication flowing across the team.
- Support case-related financial records, document dispatch and reception cover, following the Firm’s procedures.
Bring your skills to the team
- Legal secretarial experience is preferred; full training will be provided. We are interested in relevant skills, rather than a set number of years in a role.
- Accurate audio and copy typing, good written communication and numerical skills.
- Confidence using Microsoft Word and Excel. Familiarity with legal case management systems is helpful but not essential.
- The organisation to manage several tasks, protect confidential information and work independently and with colleagues.
Enjoy getting the detail right and helping people along the way? Bring that approach to our Residential Property team in Malton.
- 20 days annual leave plus 8 Statutory Bank Holiday’s (pro rata first year and if part-time) rising to 30 days (after time served) plus
- 3 additional days to be given between Boxing Day and New Year (pro-rata if part-time) plus
- Christmas Eve (where this falls on a normal working day)
- 1 day off for birthday (on successful completion of probation)
- Company pension scheme (eligible after 3 months employment)
- When the Firm has a bonus scheme in operation eligibility for this is after successfully completing a probation period
- Cycle to work scheme (after qualifying period)
- Employee referral scheme where you can earn up to £1,000 per person referred
- Discount of legal services (after qualifying period)
- Enhanced annual leave after qualifying period
- Subsidised Parking (Contact HR for further details)
- Discount on in house services on completion of 12 month’s service
We welcome applications from all backgrounds and assess applicants on the skills and experience relevant to the role. Please let us know if you need reasonable adjustments during recruitment or an alternative application format.
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