Site Admin

Job Purpose

To provide administrative support to the site management team, ensuring the smooth running of daily site operations, accurate record-keeping, and effective coordination of project documentation, materials, and communications.

Key Responsibilities

• Manage daily site office administration, correspondence, filing, and document control.
• Maintain site registers, including visitor logs, attendance records, delivery notes, and subcontractor records.
• Prepare and update daily, weekly, and monthly site reports.
• Assist with purchase orders, material deliveries, and stock records.
• Maintain health and safety documentation, including site inductions, toolbox talks, and inspection records.
• Coordinate site meetings, record minutes, and follow up on outstanding actions.
• Track housing plot progress, outstanding works, defects, and handover documentation.
• Liaise with site managers, subcontractors, suppliers, and head-office personnel.
• Ensure site records are accurate, up to date, and readily accessible.

Qualifications and Experience

• GCSEs or equivalent in English and Mathematics.
• Previous administrative experience; construction or site administration experience is desirable.
• Good working knowledge of Microsoft Word, Excel, and Outlook.
• Knowledge of construction documentation and health and safety procedures is an advantage.

Skills and Competencies

• Excellent organisational and time-management skills.
• Strong communication and record-keeping abilities.
• High attention to detail and accuracy.
• Ability to prioritise tasks and meet deadlines.
• Professional, proactive, and able to work independently and within a team.

Key Performance Expectations

• Accurate and timely completion of site records and reports.
• Efficient document control and administrative support.
• Effective coordination of site activities and communication.
• Timely maintenance of plot progress and handover records.

General: Undertake other reasonable administrative duties as directed by the Site Manager, in line with the requirements of the housing development.

WHJS1_NI

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