Business & Private PA (Family Office) Kensington 75-80k + bonus + bens package (Based in Family Office with a small team and occasional wfh when the principal travels. Hours 9.30 – 5.30 with occasional out of hours (not many)
We are seeking an experienced Personal Assistant to provide Private PA & business support to a principal with a busy and varied personal life. A lover of the Arts and Philanthropy with multiple property interests.
Based in the Family Office, this is a fast-paced, detail-oriented role requiring outstanding organisational ability, excellent judgement, and the highest levels of discretion. The successful candidate will be responsible for ensuring the smooth day to-day running of the principal’s diary, residences, travel arrangements, personal projects, and social commitments.
Degree standard essential, polished and well spoken this is a very interesting and varied role for someone with a similar background/experience as a private PA of 6 years+
High standards will be expected and you will work within a small team within the Family Office
Executive and Personal Support will take up 50% of the role. Managing a busy and complex diary, appointments, meetings, events and travel arrangements prepared with accuracy and logistics in mind.
Dealing with correspondence, invitations and communications, preparing meeting briefings and ensuring the principal is fully prepared in all aspects.
Maintaining accurate records, contact databases and filing systems, managing personal projects and ad hoc requests as required.
Organising UK and international travel, including detailed itineraries and contingency planning, coordinating transport, accommodation, restaurant reservations, tickets and private appointments.
Researching travel and ad hoc requests, personal shopping, gifts and occasional errands.
Acting as a key liaison between the principal, household staff, property managers and external contractors. Overseeing the smooth running of all properties and liaising with staff at other family properties building a good rapport with all staff.
Assisting with recruitment, onboarding and management of household staff. Taking care of household administration, inventories and petty cash of the London residence.
Assisting with hospitality and events, coordinating private lunches, dinners, family gatherings and other social events. Attending some events; making sure they are organised professionally and run smoothly.
An experienced Personal Assistant with at least 6 years’ experience and a cv demonstrating support of a high-profile principal, family office, private household or similar environment.
A confident organiser with exceptional administrative skills and the ability to juggle multiple priorities simultaneously. An outstanding communicator with excellent written and verbal English. Highly proactive, resourceful and capable of anticipating needs before they arise. Calm under pressure and able to exercise excellent judgement. Professional, discreet and entirely trustworthy. Warm and personable, with strong relationship-building skills. Well connected and knowledgeable about London’s cultural institutions, restaurants, services and suppliers. A genuine dog lover.
Exceptional attention to detail, outstanding organisational skills and diary management. Absolute discretion and confidentiality. Reliability and loyalty with a calm, can-do attitude. Intelligence and common sense. Occasional evening and weekend work may be required to support events, travel.
This role will suit a personable and experienced Private PA with good business skills who is looking for an interesting work/life balance role.
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