Legal Executive Assistant

Executive Assistant – Corporate Law Partner

A leading global law firm is seeking an experienced Executive Assistant to support an exceptionally busy Partner specialising in Corporate Law. This is an exciting opportunity for a highly organised, proactive and commercially minded Assistant with extensive client-facing experience. The successful candidate will have exceptional stakeholder management skills, strong gatekeeping abilities and the confidence to manage competing priorities in a fast-paced, demanding environment.

Key Responsibilities

• Proactively manage complex and ever-changing diaries, coordinating meetings across multiple time zones and prioritising conflicting demands.
• Manage inboxes and communications, drafting responses, prioritising requests, handling sensitive matters and ensuring timely follow-up.
• Anticipate scheduling conflicts, manage stakeholder time effectively and ensure commitments are delivered.
• Prepare meeting briefings, agendas and materials, ensuring effective forward planning.
• Coordinate client, matter-related and internal activities, including meetings, engagement and follow-up actions.
• Support business development, client relationship management, matter capture and review processes, and profile-raising initiatives.
• Maintain accurate client, contact and activity records across firm systems.
• Organise client meetings, dinners, hospitality and events, as well as team offsites and retreats, managing all logistics from initial planning through to delivery.
• Arrange and manage domestic and international travel, including flights, accommodation, visas, transport, itineraries, expenses and invoices, proactively resolving disruptions and last-minute changes.
• Ensure compliance with firm policies, procedures and regulatory requirements, maintaining effective document and information management.
• Oversee administrative processes end to end, liaising with internal teams and specialist support functions as required.

Experience & Skills Required

• Proven experience supporting senior-level stakeholders within a professional services or similarly fast-paced environment.
• Extensive experience in complex diary and inbox management, international travel coordination and executive-level support.
• Exceptional organisational, time management and prioritisation skills, with the ability to anticipate needs and work proactively.
• Strong stakeholder management and client-facing skills, with excellent communication and sound judgement.
• Confidence acting as a gatekeeper, managing competing demands and handling confidential information with discretion.
• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Confidence using digital and AI-enabled tools to enhance productivity and improve working practices.
• Previous law firm experience is highly desirable.

Salary: Up to £72,250 + bonus and excellent benefits

Hybrid: 4/1

Hours: Core hours 9-5 however flexbility is essential for this role

#J-18808-Ljbffr…