Office Coordinator, Boutique Finance, Mayfair

Are you highly organised and proactive and do you have a passion for organising and running an efficient office?

Do you have 2-4 years’ experience in a similar role, ideally from a boutique finance firm that operates globally and at a fast pace?

Do you enjoy being the go-to person, ensuring everything runs smoothly? From meeting and greeting clients, to overseeing office budgets, liaising with global offices and maintaining a friendly, vibrant office space.

Our client is looking for a fantastic all-rounder with a great attitude to keep the office in peak condition!

This is an in-office role.

What you’ll be doing day-to-day:

• Acting as first point of contact, answering phones and handling client requests
• Greeting clients and visitors in person; coordinating and organising meeting rooms and VC meetings
• Ordering weekly food for the office
• Maintaining office supplies including stationery, business cards and equipment
• Managing office budgets, expenses and invoice payments
• HR administration; tracking holidays, sickness, onboarding and maintaining employee handbook
• Building management; attending tenant meetings, reviewing service charges, organising maintenance
• Assisting Compliance Officer with regulatory deadlines
• Booking travel and submitting expenses
• Planning and organising team events
• Being the glue that keeps everything together!

The skills you need to bring:

• Previous experience supporting a busy office, ideally in the finance sector
• Highly organised, confident and articulate approach
• Excellent verbal and written communication skills with excellent attention to detail
• A flexible, problem solving approach to work
• Desire to be a proactive team player – in office 5 days a week
• Strong MS Office skills, especially Excel

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Venture Capital and Private Equity Principals

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