Document Controller

Overview

As Document Controller, you will manage document control for UK projects within a centralised Shared Service, ensuring consistent processes and timely delivery. You will support multiple markets by maintaining ProjectWise exchanges, training teams, and coordinating with CDEs to meet client deadlines. You’ll drive process improvements and deliver high-quality document control support across Buildings, Transport, and Energy projects. This role offers collaboration in a fast-paced, values-driven environment focused on sustainable change.

Pay / Benefits

• investment in development
• leadership principles
• valued for your uniqueness
• collaborative culture
• long-term thinking by foundation-owned company

Responsibilities

• Act as main contact for designated projects
• Provide cover for a lead document controller
• Set up projects for document control and roll out
• Build internal/external relationships
• QA documents for compliance with project protocols
• Distribute documents to CDEs via workflows and transmittals
• Coordinate with project teams to meet client deadlines
• Manage exchange of information in ProjectWise
• Provide CDE training to project teams
• Ensure drawing issue sheets,TIDPs, trackers updated
• Set up distribution lists
• Attend project setup training to understand protocols
• CDE and user management where applicable
• Plan and resource with the team
• Highlight and implement process improvements
• Run reports on workflows, RFIs, QA rejections, drawing comments
• Project closeout and archiving

Key requirements

• Minimum 3 years experience in document control
• Excellent communication, responsive and flexible
• Excellent planning and organizing skills with prioritisation ability
• Experience with document control tools including Asite, ProjectWise, Aconex, Viewpoint 4P, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble, EcoDoc
• Proficient in MS Office (Word, Excel, Outlook, Teams)
• High attention to detail
• UK resident for 5+ years to apply for security clearance

• Excellent communication
• Flexible and responsive
• Strong planning and organisational abilities
• Asite
• ProjectWise
• Aconex

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