Executive Assistant (EA) / PA – Media Industry – West End, London – up to £47k + benefits – 12m+ FTC
We have a fantastic opportunity for an incredibly organised, conscientious and discreet Executive Assistant to join a fabulous company in the West End on a 12m+ FTC.
As the Executive Assistant (EA) / PA you will provide dedicated, high-level support to a Director, including extensive diary management, international travel arrangements, email management, event coordination, general administration and more.
This is a fast-paced, international role that requires strong multi-tasking, a keen eye for detail and the ability to be two steps ahead; it would be ideal for someone who loves supporting at a senior level in a global environment.
We’re looking for someone with prior experience as a PA / EA, ideally in the media industry, who is confidential, highly organised and is able to proactively problem-solve in an ever-changing environment.
This role is office-based, with 1 day working from home.
Key responsibilities as the EA / PA will include:
- General day-to-day support to the Director
- Managing international travel bookings, accommodation and itineraries
- Organising relevant visas and documentation as required
- Extensive diary management – managing conflicting and changing diaries and itineraries
- Coordinating in-person and online meetings across various time-zones
- Managing email inboxes
- Producing detailed reports and presentations
- Coordinating company events including online meetings, international conferences and more
- Collating expenses
- Maintaining team databases and systems
And more.
What we’re looking for:
- Experience in fast-paced, international PA / EA roles, ideally in the media industry (or related fields)
- Excellent organisational skills and strong time-management capabilities
- Fast and accurate secretarial skills
- Strong experience in international travel and meeting arrangements
- Experience using Concur is highly advantageous
- Confident communication skills with the ability to liaise professionally at all levels, internationally
- Experience in organising conferences and events with a keen eye for detail
- Experience with office moves / refurbs is desirable
- Resilience, assertiveness and professionalism to act as a proficient, yet respectful gate-keeper
- Accurate written skills with strong proofreading abilities – experience producing reports and documents
- Solid research, analysis and data collating capabilities
- Highly confidential nature and the ability to act with discretion
- Proactive, ‘can‑do’ attitude and problem-solving capabilities
- Ability to work proactively at pace, in an ever-changing environment
- Strong MS Office skills including Outlook, PowerPoint, Word and Excel
Interested in this fantastic EA role?
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