Executive Assistant to Managing Director
You can get further details about the nature of this opening, and what is expected from applicants, by reading the below.
Location: High Wycombe
Salary: £27,500 to £32,000 pa (DOE)
Permanent – Full-time
Established since 1998, the group is a well-known supplier of B2B telecommunications, providing technology solutions throughout the UK, with a turnover exceeding £23m.
We now have an exciting opportunity to join our team, providing professional executive support to the Managing Director and senior leadership. This role sits at the centre of a fast-paced organisation and requires high levels of confidentiality, organisation and communication.
Job/Role Specification:
- Maintaining accurate and up-to-date diary for the Managing Director, ensuring proactive awareness of commitments and schedule changes.
- Drafting professional correspondence and producing structured spreadsheets and documents as required.
- Taking proactive ownership of the Managing Director’s inbox, ensuring timely responses, escalating urgent matters appropriately, and maintaining clear oversight of outstanding actions.
- Ensuring meetings are properly organised, invitations issued, relevant materials prepared, and minutes recorded where required.
- Preparing meeting packs, collating documentation, and arranging hospitality where appropriate.
- Coordinating domestic and international travel for the Managing Director and leadership team in line with company procedures.
- Maintaining an organised filing systems (electronic) and managing documentation securely.
- Answering telephone calls, managing enquiries, and taking accurate messages when the Managing Director is unavailable.
- Providing general administrative support to Senior Management across the organisation.
- Assisting in the management of the Managing Director’s French properties, including liaising with the House Manager, coordinating property-related bookings, overseeing logistical arrangements, and supporting travel planning and transport requirements associated with the properties.
Person Specification:
- Strong numeracy and confidence working with data.
- Highly organised, with the ability to manage multiple concurrent tasks and competing deadlines.
- Exceptional attention to detail and accuracy.
- Excellent verbal and written communication skills, with a professional and confident manner when dealing with senior stakeholders and external partners.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and a proactive approach to anticipating needs and resolving issues.
- Adaptable and calm under pressure, able to work effectively in a fast-paced environment.
- High level of reliability, integrity and professional judgement.
- Positive, collaborative attitude and the ability to build strong working relationships across the organisation.
- Comfortable using technology and productivity tools to improve efficiency (e.g., advanced Outlook, Teams, document management platforms).
Education & Qualifications:
- A–C grade GCSEs (or equivalent) in English and Maths (essential).
- Strong IT proficiency, including advanced skills in Microsoft Outlook, Word and Excel, and confidence working with digital document management tools.
- Familiarity with Adobe Acrobat (essential) and broader Adobe Creative Suite tools (advantageous but not required).
- Formal training or certification in business administration, executive support, or office management (advantageous).
- A full UK driving licence (essential). xwwtmva
- Any additional language skills, particularly French, are beneficial but not required.
If you believe you have all the attributes to fulfill this exciting position, then please apply now!
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