An excellent opportunity has arisen for an experienced, highly organised and proactive Personal Assistant to join a private family office, supporting the Principal with a broad range of professional and personal administrative requirements.
This is a senior level position suited to a confident PA who is accustomed to working in a fast-paced, high-expectation environment and understands the importance of discretion, flexibility and exceptional attention to detail.
The successful candidate will take ownership of the Principal’s diary, travel arrangements and day-to-day requirements, ensuring that all aspects of their schedule and personal logistics are managed seamlessly. The role will also involve occasional travel and liaison with the Principal’s wife’s Personal Assistant to ensure smooth coordination of shared arrangements where required.
Key Responsibilities
- Diary and Schedule Management: Proactively manage the Principal’s complex diary, appointments, meetings and commitments, anticipating requirements and resolving scheduling conflicts.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodation, itineraries and all associated logistics.
- Private Aviation: Coordinate private jet bookings, liaising with aviation providers, operators and relevant contacts to ensure efficient and seamless travel arrangements.
- Ground Transportation: Arrange chauffeur-driven cars, airport transfers and other transportation requirements, ensuring punctuality and a consistently high standard of service.
- Personal Arrangements: Manage a variety of personal requests and lifestyle requirements, delivering a discreet, responsive and highly personalised service.
- Gifting: Research, source and arrange thoughtful, high-quality gifts for personal occasions, business contacts and special events, managing purchasing, presentation and delivery.
- Liaison and Coordination: Occasionally liaise with the Principal’s wife’s PA to coordinate joint travel, family commitments, events and other shared arrangements.
- Administration: Handle correspondence, bookings, expenses, invoices, document preparation and general administrative duties as required.
- Planning and Problem-Solving: Anticipate the Principal’s needs, manage last-minute changes and resolve issues calmly and efficiently.
- Confidentiality: Handle sensitive personal and professional information with the utmost discretion and integrity.
About You
You will be an experienced Private PA who is naturally organised, discreet and proactive. You should be comfortable taking ownership of responsibilities and confident delegating to others while maintaining excellent working relationships with household staff.
Candidate Requirements
- A minimum of 7 years’ experience as a Personal Assistant, ideally within a private family office, UHNW household, private office or similarly high-level environment.
- Proven experience arranging private aviation and jet bookings, including managing complex travel logistics.
- Strong experience coordinating chauffeurs, luxury ground transportation and international travel arrangements.
- Demonstrable experience sourcing and arranging gifts, managing personal requests and delivering a highly tailored service.
- Exceptional organisational skills and the ability to manage competing priorities with minimal supervision.
- A proactive, solutions-focused approach, with the confidence to anticipate needs and take ownership of tasks from start to finish.
- Excellent written and verbal communication skills, with the ability to liaise professionally with senior individuals, external service providers and other PAs.
- Absolute discretion, sound judgement and a strong understanding of confidentiality within a private family office.
- Flexibility to accommodate occasional travel and changing priorities when required.
- A polished, professional and personable manner, combined with a high level of attention to detail.
Working Arrangements
This is a full-time, office-based position, five days per week. The role does not offer hybrid or remote working. Must be available outside of usual working hours.
- Salary: £85,000 per annum, depending on experience.
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