We are looking for an experienced Legal Secretary/PA to provide support to our Litigation & Dispute Resolution and Governance, Safeguarding and Charity teams.
This is a part-time role working three days a week and would suit someone who is highly organised, an effective communicator and consistently attentive to detail and accuracy. The successful candidate will work closely with fee earners across both teams, as well as other members of the Secretarial team, providing high-quality administrative and secretarial support.
The role requires a minimum of one year’s current experience working as a Legal Secretary or PA within a law firm, with familiarity with litigation and/or charity work essential. Flexibility is also required, particularly at month-end when bills need to be processed. The role is eligible for hybrid working following six weeks of full-time office attendance.
Key responsibilities
- Providing day-to-day secretarial and administrative support to fee earners across both teams.
- Managing fee earners’ diaries and inboxes where appropriate, including diarising court deadlines and reminders.
- Liaising with clients and fee earners to arrange meetings and assisting with conference and restaurant bookings where required.
- Opening and closing files and supporting client due diligence (CDD) and anti-money laundering (AML) processes.
- Preparing, formatting and sending correspondence and other documents in line with the firm’s house style.
- Maintaining accurate electronic files and ensuring documents are correctly saved to the document management system.
- Supporting the billing process, including preparing billing guides and draft bills and finalising processed bills.
- Preparing and managing document bundles using Bundledocs, including redaction, renaming, merging and placing documents in chronological order.
- Supporting work through the HM Courts Portal, including checking and assigning cases and downloading documents as required.
- Handling telephone calls, messages, printing, scanning and postal requests, alongside other ad hoc support required by the teams.
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