Office Administrator

Learner Records & Office Administrator SWAP

Chichester Monday Friday, 9am 5pm

Are you highly organised, detail-focused and confident managing administration in a busy office?

We re looking for a reliable Administrator to support learner records and course administration within a growing training and employability organisation.

This is a varied, hands‑on role where accuracy, organisation and the ability to keep things moving are essential.

The role will include:

• Managing learner enrolments, referrals and attendance records
• Checking course paperwork and maintaining accurate, compliant learner files
• Coordinating certificates, qualification cards and course close-downs
• Updating databases, trackers and reporting information
• Liaising with trainers and learners to chase outstanding paperwork and information
• Sharing office duties, including phones, emails, post and general administration
• Preparing equipment and resources for upcoming courses

What we re looking for:

• Excellent attention to detail and strong organisational skills
• Confidence managing deadlines and following established processes
• Good IT skills and the ability to learn new systems
• A friendly telephone manner and clear communication skills
• Someone comfortable following up with people to ensure tasks are completed

Experience in training, education, employability or funding-related administration would be advantageous, but is not essential.

If you enjoy keeping everything organised behind the scenes and making sure the details are right, we d love to hear from you.

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