ICT Admin Support Officer

Job Title: Admin Support Officer Work Pattern: 30 hours per week Type: Temporary 12-month contract Location: Crawley RH10 – Hybrid once trained

We are currently recruiting for an ICT Admin Support Officer to provide administrative and financial support to a busy ICT team in Crawley. The role will involve supporting the team’s day-to-day operations, maintaining the organisation’s ICT contract register and coordinating purchasing, invoices and Freedom of Information requests.

Key responsibilities

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.

Essential Criteria

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.

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