Birmingham, Reading or ManchesterProviding a full PA and secretarial service supporting the Partners and Legal Advisers and cover for any secretarial absences in the team where necessary. This role requires proactive thinking, exceptional organisation, and the ability to use one’s initiative to support the needs of the team.The teamOur national Pensions team is highly regarded for providing pragmatic, commercial and timely advice to trustees, employers and pension scheme stakeholders. Ranked Tier 1 in the South East by Legal 500 and Band 1 in the South by Chambers, the team advises on a broad range of pensions matters, delivering tailored, practical solutions through a client-focused and collaborative approach.Main responsibilitiesTyping of correspondence and documents including reports, deeds, file notes and attendance notesOpening and closing client filesFiling of incoming and outgoing correspondence, e mails and other documents and keeping this up to dateReconciling payments, compiling, and sending billsChasing bills as per legal adviser instructionsExpensesMonitoring of financial hygiene for the teamInteraction with clientsSetting up Docusign envelopesDiary management including acting proactively where possible and highlighting diary clashes.Organising meetings, conferences, travel arrangements etc.Travel booking for legal advisersOccasional photocopyingWhere necessary preparing enclosures ready for signing and sending out with the postKeeping records of closed filesAnswering the telephone and dealing with routine enquiriesSkills and qualificationsPrevious Legal PA experience in a similar role looking after Partners and a broader teamSelf-motivated and able to work without supervision to a high standardAccurate keyboard skills requiredGood working knowledge of various applications – word, outlook, digital dictation (power point and excel helpful but not a necessity)Taking care and attention to detail and quality in relation to all correspondence and documentationAble to integrate within a teamFlexible with the ability to adapt to change, new practices and cope under pressureExcellent presentation skills reflected in their workA methodical and organised approach with keen attention paid to every detailGood organisational skills to ensure that the tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescalesExcellent communication skills and telephone mannerAbility to prioritiseAbility to work well under pressureGood listening skillsAbility to be pro-active and deliver a quality service to both internal and external clientsAdapt and manage the differing demands and working patternsThe firmShoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.To discover more about our benefits, please visit:
Benefits PackageShoosmiths is proud to be a Disability Confident Employer. Disability Confident is a government scheme designed to encourage employers to recruit and retain disabled people and those with long term conditions. The Disability Confident scheme replaced the Two Ticks Positive about Disabled People scheme. We had been accredited as a two tick employer for many years – Disability Confident broadens and develops that original commitment, and demonstrates we have adopted a proactive approach to employing disabled people and developing their abilities.As part of our accreditation, we commit to interviewing any applicants with a disability who meet the essential criteria for each vacancy. In some circumstances we may only be able to interview those that best meet the essential criteria due to the volume of applications received.Further information on the Disability Confident scheme is available at
gov.uk/government/collections/disability-confident-campaignWe are committed to ensuring our recruitment process is inclusive and accessible to and usable by everyone. If you have a disability or long-term condition and would like to receive information in a different way, or need us to make any adjustments, changes or do anything differently during the recruitment process, please get in touch with the Talent Acquisition team. We can consider your needs and requirements, and how we can assist you to apply for our roles. For example we can provide a copy of our application via email so that you can complete it using your own accessibility software.
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