Office Administrator and Event Coordinator
Location: NewrySalary: £13£15 per hourHours: 40 hours per weekContract: Permanent, full time, office based
An equipment manufacturing business is seeking an organised and versatile Office Administrator and Event Coordinator to support its daily operations.
This varied role combines administration, travel planning, exhibition and event coordination, financial administration and basic social media support. Reporting to the Managing Director / Operations and Finance Manager, youll help keep schedules, bookings and budgets on track.
Key responsibilities
Travel and logistics
- Arrange domestic and international travel, including flights, accommodation, ground transport and itineraries.
- Organise visas, travel insurance and relevant travel documentation.
- Support travelling colleagues with last-minute changes and scheduling issues.
Events and exhibitions
- Assist with planning and delivering trade shows, exhibitions and company events.
- Liaise with venues, suppliers and technical teams to confirm bookings and requirements.
- Coordinate event materials, shipping arrangements and on-site schedules.
Financial administration
- Track and reconcile travel, event and general operational expenses.
- Maintain budget spreadsheets and monitor spending against agreed limits.
- Process invoices, receipts and expense claims accurately and promptly.
Social media
- Draft and schedule posts promoting company updates and upcoming events.
- Capture or organise photographs and video content.
- Monitor social media channels and respond to routine comments and messages.
General administration
- Manage calendars, arrange meetings and maintain organised digital records.
- Handle correspondence and provide administrative support across the business.
Essential requirements
- At least two years experience in administration, event coordination or travel management.
- Proficiency in Microsoft Office or Google Workspace, particularly Excel or Google Sheets, and familiarity with project management tools.
- Experience using social media for business purposes.
- Basic knowledge of budgeting, expense tracking and invoice processing.
- Excellent organisational and communication skills.
- The ability to manage competing priorities and resolve problems under tight deadlines.
Desirable
- Experience using Canva, Buffer, Hootsuite or similar content creation and scheduling tools.
Skills:Admin Events Event Planning Event Management Event Coordination Administration
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