Junior Subcontract Compliance Officer – Middlesbrough

Altrad are currently looking for a Junior Subcontract Compliance officer to join the team based in Middlesbrough.

Key Deliverables

• Manage and seek to continuously improve the Subcontractor Qualification / due diligence process in accordance with company procedures and governance requirements;
• Process new Subcontractor requests within departmental Service Level Agreements (SLAs);
• Review, challenge, complete, administer and approve Pre-Qualification Questionnaires (PQQs) to assess Subcontractor suitability and compliance;
• Liaise with HSEQ and other stakeholders to ensure Subcontractor compliance requirements are met and gain the relevant approvals of all new and re-review PQQ’s;
• Set up and maintain accurate Subcontractor records within Business Central including; insurance documents, registered addresses or entity changes, credit checks, periodic annual compliance reviews and any Subcontractor specific contract documents or agreements;
• Verify all Subcontractors with HMRC to determine Construction Industry Scheme status and review and investigate unmatched HMRC verifications and resolve discrepancies where appropriate (including re-verification of Subcontractors following notification of CIS status changes);
• Ensure all Subcontractors are in compliance with the Altrad Group Code of Conduct;
• Ensure three-yearly due diligence reviews and PQQ re-assessments are completed for all active Subcontractors;
• Determine Subcontractor approval status (Full or Minor Approval) through assessment of PQQ information provided, financial standing, credit reports and HSEQ feedback; and
• Build effective working relationships with stakeholders at all levels and support wider team objectives.
• Review and administer Subcontractor Orders and approve within Microsoft Business Central System according to individual DOA limits;
• Liaise with operational and site teams to resolve Subcontractor Order queries and system errors;
• Escalate complex issues, compliance concerns and approval exceptions to the Subcontract Compliance Manager / Senior Management, as appropriate.
• Ensure compliance of Subcontractors, colleagues and self with the Altrad Group Code of Conduct;
• Maintain effective communication and build positive working relationships with stakeholders at all levels of the business,
• Support internal and external audits by maintaining accurate and auditable Subcontractor records;
• Contribute to process improvements and compliance initiatives within the Subcontract Compliance Team; and
• Undertake any other duties reasonably required to support the team and wider business objectives.

Key Requirements / Qualifiations

• Strong administrative and organisational skills;
• Excellent attention to detail and ability to manage multiple priorities;
• Experience of Subcontractor compliance, procurement or administration processes;
• Confident communicator with the ability to work collaboratively across departments;
• A team player; and
• Experience with ERP systems such as Microsoft Business Central is desirable.
• Willingness to learn and use new systems and web-based applications, including SharePoint and Microsoft Business Central;
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint; and
• Previous experience in an administrative, compliance, procurement or subcontract support role is desirable but not essential.

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