Assistant Estate Manager

Overview

As Assistant Estate Manager you support the Estate Manager in the day-to-day operation and presentation of a high-profile Central London estate. You’ll coordinate service partners, ensure standards, and act as a key contact for occupiers and stakeholders. This role offers broad exposure across offices, retail and events, with strong progression within a leading international property business. You will work in a hybrid setup and help drive safety, efficiency, and commercial activities across the estate.

Pay / Benefits

• hybrid working (one day home per week)
• career progression within a leading international property business
• exposure to a high-profile estate
• supportive management team

Responsibilities

• Support the Estate Manager with day-to-day operation and presentation of the estate
• Coordinate cleaning, security, landscaping, fabric and maintenance services across public and operational areas
• Build strong relationships with occupiers, retailers, contractors and service partners
• Conduct regular estate inspections and ensure actions are completed
• Support H&S compliance, emergency procedures and safe working practices
• Monitor contractor performance and completed works
• Assist with service charge administration, quotations, invoices and budget tracking
• Support retail, events and commercialisation activity across the estate
• Maintain operational records, processes and documentation
• Deputise for the Estate Manager when required and take ownership of issues within remit

Key requirements

• Good foundation of property and FM knowledge
• Strong organisation and communication skills
• Proactive, adaptable and calm under pressure with ability to manage competing priorities
• Ability to build relationships and follow issues through to resolution
• Experience coordinating contractors or other team members beneficial
• IOSH is advantageous but not required
• Background in commercial property or Facilities Management preferred
• Open to candidates stepping up from Facilities Coordinator/Administrator or existing Assistant Building/Estate Manager role

• proactive
• adaptable
• calm under pressure
• facilities management knowledge
• service charge administration
• contractor coordination

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