Planning Coordinator

Overview

In this role you will coordinate repair and maintenance activities in the workshop, ensuring cross‑functional interfaces are developed and kept aligned. You will collaborate with multiple departments to streamline processes, reduce disruptions, and improve overall workshop efficiency. You’ll work closely with stakeholders to support cost-effective operations and successful workshop execution. This position combines planning, risk mitigation, and continuous improvement within a safety‑driven environment.

Responsibilities

• Attend project kick-off meetings to align workshop input criteria
• Monitor and manage Service Request Inbox with Production Manager, Technical Specialist & Service Excellence Groups
• Review scope of work accuracy for work orders or PIDs
• Create and maintain flow for workshop activity (work orders/PID)
• Process technical work scope including cost, time, resources, and materials
• Daily maintenance of work orders and PIDs
• Identify and provide applicable documentation for work scope
• Assist Production Manager with additional work order/PID needs
• Collaborate with Technical Specialist to maintain asset maintenance task templates
• Ensure initial known parts/materials are added to work orders/PID
• Support Junior Planning Coordinator in parts management
• Monitor work scope variation requests via the Request Form process
• Manage 3rd party requirements related to WO/PID activity
• Identify technical or procurement risks and communicate with Management to minimize delays
• Coordinate material availability to align with the “clean to start” method
• Develop product knowledge of parts and materials used on ROV systems and tooling
• Participate in all HSEQ initiatives and daily workshop meetings
• Raise non-conformance reports when appropriate
• Champion continuous improvement and stakeholder communication

Key requirements

• Strong analytical and logical thinking with a track record in a complex LEAN production/assembly environment
• APM PMQ certification or higher in project planning, resource planning, risk management, and stakeholder conflict management
• Excellent verbal and written communication and organizational skills
• Ability to handle multiple tasks efficiently and find solutions for continuous improvement
• DESIRED: knowledge of ROV systems and tooling maintenance regimes
• DESIRED: knowledge of 6S and lean principals
• DESIRED: MS Office and PeopleSoft ERP System
• Ability to work with cross-cultural teams
• Ambassador for change and open feedback culture
• Ability to define requirements to ensure right first time
• Ability to develop and maintain relationships with key stakeholders
• Capable of working in challenging and dynamic environments
• Pursues continuous personal development

• strong communication (verbal and written)
• negotiation
• organizational skills
• APM PMQ or higher certification
• project planning
• resource planning

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