Team Administrator (Billing Coordinator)

Overview

In this role you will oversee the billing lifecycle and support lawyers and partners to ensure timely, accurate invoicing and compliant financial processes. You will generate and review reports, manage client billing information, and handle administrative tasks that keep the team running smoothly. You’ll work closely with the Glasgow team to drive efficiency, quality, and client focus in every billing interaction. This position offers a clear path for development within a progressive, inclusive firm that values practical impact and collaboration.

Pay / Benefits

• 25 days holiday
• Bonus Scheme
• Pension Scheme
• Electric car scheme
• Enhanced Family Leave policies
• Private Medical Insurance

Responsibilities

• Oversee the full billing cycle from prebills to invoicing and timely submission
• Create and monitor WIP, client time reports, and financial statements
• Maintain PO records and manage client despatch and rate information
• Handle narrative edits, time transfers, third-party invoice uploads, and portal submissions
• Attend revenue meetings and follow up on actions
• Suggest and implement efficiency improvements in billing processes
• Organise legal bundles and prepare key documentation
• Coordinate travel, diary, and room bookings
• Manage lawyers’ expenses and provide ad-hoc office support

Key requirements

• Organised professional with attention to detail
• Experience in administration or billing, ideally in legal or professional services
• Ability to manage multiple tasks with strong prioritisation
• Collaborative, fast-paced work style
• Strong IT skills and effective communication

• organization
• proactivity
• clear communicator
• Strong IT skills
• billing processes knowledge
• prebill and invoicing workflows

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