Procurement Administrator

Reporting to the Director of Procurement, you will be self-motivated, reliable, highly organised, trustworthy and play an important part of the Procurement team.

Responsibilities include:

• Provide general administrative support to the Procurement Team including documentation relating to the Importing of Goods.
• Analyse reports, identify and carry out all actions required.
• Liaise daily with internal departments and external clients.
• Assist in the preparation and issuance of purchase orders (POs) and requisitions.
• Maintain accurate supplier and procurement records on procurement systems.
• Track and expedite order deliveries; follow up with suppliers on order confirmations, shipping details, and delays.
• Support vendor onboarding, qualification, and maintenance of supplier databases.
• Process invoices, POs, and resolve discrepancies with Finance and suppliers.
• Coordinate procurement documentation for audits and compliance.
• Assist in sourcing activities by gathering quotations and comparing pricing and lead times.
• Generate routine procurement reports (spend analysis, PO tracking, supplier performance metrics).
• Support administrative tasks such as meeting scheduling, filing, and correspondence management.

• Any other duties as reasonably required
• Take Health, Safety and Environmental ownership of yourself, others & activities within your areas of responsibility and raising all HSE concerns you become aware of, outside your areas of responsibility, with relevant managers.
• Reception duties
  • Provide reception cover during lunch breaks, annual leave, Wednesdays (subject to operational requirements), and other periods of absence as required.
  • Deliver a professional and welcoming front-of-house service for visitors, customers, and colleagues.
  • Undertake any additional reception and administrative support duties as required.

Experience & Qualifications

• 5 GCSEs or equivalent (including Maths and English)
• Minimum 1 years experience within a similar role or environment
• Excellent written and verbal communication skills with the ability to communicate effectively across all levels.
• Excellent organisational and time management skills, with the ability to prioritise effectively and work under pressure
• Proficiency with MS Office (Excel, Word, Outlook).
• Excellent attention to detail
• Ability to maintain strict confidentiality
• Strong work ethic with the ability to show initiative, work on their own and as part of a team
• Strong interpersonal skills
• Ability to build strong working relationships with internal and external stakeholders.

Attributes & Requirements

• Flexible and adaptable
• Good attendance & timekeeping
• Full driving license & access to car
• Prepared to travel to various sites (if required)
• Based on site (Belfast)

Skills:Excellent organisational and administrative skills Strong attention to detail and accuracy Ability to manage multiple priorities & deadlines Strong problem-solving skills & proactive approach

Benefits:Group Life Assurance Pension Fund Paid Holidays Training & Development Opportunities Refer a Friend Scheme Medicash Health Cash Plan and Employee Assistance

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