Democratic Services Officer

Our Client, A Large Public Sector Organisation based in Coleraine require a Democratic Services Officer to join their team.

Location : Coleraine

Hours of work : 37 hours per week

Hourly Rate : £19.47

Main Duties :

• Reporting to the Senior Democratic Services Officer, within a team, you will be responsible for the organisation and administration of meetings of Council, its Committees and Sub Committees in accordance with legal requirements and Council’s Standing Orders.
• Set up, prepare for, attend and service meetings of Council, its Committees and Sub Committees, Corporate Policy and Resources Working Groups and other meetings as appropriate, numbering approximately 85+ Public meetings per year. Meetings predominately occur in the evenings, outside normal working hours. Communicating with Directors to ensure prompt preparation and receipt of reports for Council/Committee/Sub Committee Agendas.
• Scheduling meetings, booking rooms, issuing MS Teams invites, preparation and distribution of Agenda and reports. Managing use, storage and sharing of confidential and politically and commercially sensitive information. Ensuring ICT requirements for the meeting are in place. Write reports for monthly Council Meeting Agenda and Corporate Policy and Resources Committee Agenda, as required.
• Organise workflow for Planning Committee including admitting Registered Speakers in a fast paced, reactive environment. Build knowledge of Planning Committee policies and terminology.
• Record decisions taken at meetings, production of accurate and representative minutes of meetings, within prescribed timescales and format for approval by authorised officers. Be sensitive to the highly political environment and demonstrate appropriate politically neutral behaviour at all times.

Full Job Description available on request.

Essential Criteria :

• A minimum of five GCSE’s (Grades A-C), or equivalent, including English Language.

AND

• A minimum of one year’s experience to include:

OR

• Alternatively, consideration will be given to applicants who do not possess the required educational qualification outlined above but can demonstrate, by providing personal and specific examples that they have at least two years’ experience to include the areas outlined at a-c above.

PLUS

• One year’s experience of using Microsoft Office applications to include: Word, Excel, Outlook and PowerPoint.

• A full current driving licence (Category B, valid in the UK) and access to a vehicle that will enable the post holder to meet the requirements of the post OR have access to a form of transport that enables you to carry out the duties of the post.

If you meet all the essential criteria please apply via the link or contact –

Skills:MEETINGS COMMITTEES CORPORATE POLICY

WHJS1_NI

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